Procurement Coordinator

Hunt, Guillot & Associates LLC; Baton Rouge (LA); On-site; USD 37,000 - 52,000; Full time

Job summary

Hunt, Guillot & Associates LLC in Baton Rouge, LA, is seeking an organized, entry-level Procurement Assistant to support project procurement activities, RFQ processes, supplier communications, bid evaluations, and procurement reporting. The role works under the Procurement Director and is suited for an organized, detail-oriented candidate new to the field.

The position requires a high school diploma or higher, with an associate or bachelor’s degree preferred.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in supply chain, business, construction management, or related field preferred.
• Zero to three years of procurement, purchasing, project coordination, document control, administrative, or related experience.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Ability to manage multiple assignments and deadlines.
• Ability to review detailed documents and identify missing or inconsistent information.
• Strong analytical and problem-solving skills.
• Ability to work effectively both independently and as part of a project team.
• Professional communication skills when interacting with suppliers, clients, and internal project teams.
• Willingness to learn procurement processes, commercial terms, project requirements, and HGA procedures.
• Experience in procurement, purchasing, project coordination, document control, or engineering projects is preferred.
• Experience working with ERP, procurement, document management, or similar business systems is a plus.

Responsibilities

• Assist with preparing, reviewing, and issuing Requests for Quotation.
• Confirm inquiry packages include the appropriate specifications, data sheets, quantities, commercial requirements, and supporting documents.
• Coordinate supplier communications, proposal due dates, bid clarifications, and quotation follow-up.
• Assist with preparing commercial bid tabulations and evaluations.
• Review supplier quotations for completeness, pricing, schedule, commercial exceptions, and compliance with inquiry requirements.
• Support supplier qualification and onboarding activities.
• Assist with purchase requisitions, purchase order recommendations, change orders, and related documentation.
• Maintain procurement files, correspondence, supplier records, and supporting documentation.
• Assist with vendor document tracking, expediting, shipment status, and delivery follow-up.
• Update procurement plans, milestone reports, expediting reports, and other project tracking tools.
• Coordinate with Engineering, Project Management, Document Control, Accounting, clients, and suppliers.
• Identify and elevate procurement issues that may affect project cost, quality, or schedule.
• Perform other related duties as assigned.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Analytical and problem-solving

Multi-tasking and deadlines

Education

Associate or bachelor’s degree in supply chain or related field

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

ERP systems

Procurement software

Job description

HGA is seeking an organized, detail-oriented individual to join the procurement team and support project procurement activities. This position will assist with requests for quotation, supplier communications, bid evaluations, procurement reporting, vendor document tracking, purchase order support, and coordination with Procurement, Engineering, Project Management, Document Control, clients, and suppliers.
The position will work under the direction of the Procurement Director and is intended for an entry-level or early-career candidate who is organized, detail-oriented, dependable, and interested in developing a career in project procurement.

Key Responsibilities

Assist with preparing, reviewing, and issuing Requests for Quotation

Confirm inquiry packages include the appropriate specifications, data sheets, quantities, commercial requirements, and supporting documents

Coordinate supplier communications, proposal due dates, bid clarifications, and quotation follow-up

Assist with preparing commercial bid tabulations and evaluations

Review supplier quotations for completeness, pricing, schedule, commercial exceptions, and compliance with inquiry requirements

Support supplier qualification and onboarding activities

Assist with purchase requisitions, purchase order recommendations, change orders, and related documentation

Maintain procurement files, correspondence, supplier records, and supporting documentation

Assist with vendor document tracking, expediting, shipment status, and delivery follow-up

Update procurement plans, milestone reports, expediting reports, and other project tracking tools

Coordinate with Engineering, Project Management, Document Control, Accounting, clients, and suppliers

Identify and elevate procurement issues that may affect project cost, quality, or schedule

Perform other related duties as assigned

Required Qualifications

High school diploma or equivalent required

Associate or bachelor’s degree in supply chain, business, construction management, or a related field preferred

Zero to three years of procurement, purchasing, project coordination, document control, administrative, or related experience

Strong organizational skills and attention to detail

Strong written and verbal communication skills

Proficiency in Microsoft Excel, Word, Outlook, and Teams

Ability to manage multiple assignments and deadlines

Ability to review detailed documents and identify missing or inconsistent information

Strong analytical and problem-solving skills

Ability to work effectively both independently and as part of a project team

Professional communication skills when interacting with suppliers, clients, and internal project teams

Willingness to learn procurement processes, commercial terms, project requirements, and HGA procedures

Experience in procurement, purchasing, project coordination, document control, or engineering projects is preferred

Experience working with ERP, procurement, document management, or similar business systems is a plus

Equal Opportunity Employer/Veterans/Disabled
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