Project Coordinator - Path to Project Manager Growth

Q4 Services, Inc.; Orlando (FL); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Supplemental insurance

Five weeks PTO

401k

Profit sharing

Job summary

Q4 Services, Inc. in Orlando, FL is seeking an experienced Project Coordinator to provide administrative, logistical, data-entry, and documentation support to the Program Management Office.

The role ensures onboarding of new projects, tracking milestones and invoices, organizing meetings, and maintaining audit-ready records. The successful candidate will manage multiple priorities, coordinate travel, and support kickoff, status reporting, site activities, and closeout, with opportunities to grow

Qualifications

• 2+ years in project coordination or related admin/logistics roles.
• Experience with Microsoft Dynamics 365 Business Central or similar ERP system.
• Associate degree in Business, PM, Operations, or related field.
• Strong Excel, Word, Outlook, Teams, and SharePoint skills.
• Willingness to pursue CAPM certification.
• ITAR access and U.S. Person status required.

Responsibilities

• Onboard new projects and maintain project, customer, job, milestone, and invoice records.
• Keep records consistent across Business Central, SharePoint, and trackers.
• Coordinate invoice requests with PMs and Finance.
• Organize meetings, prepare materials, and log decisions and actions.
• Book employee travel within budgets and maintain itineraries.
• Coordinate site access, visas, shipments, and logistics.
• Maintain audit-ready project archives and allocation calendars.
• Support project kickoffs, status reports, site activities, testing and closeout.
• Maintain PMO procedures, templates, reports, trackers, and records.

Skills

Project coordination

Logistics coordination

Data entry

Documentation

Dynamics 365 BC

MS Office

Education

Associate degree in Business/PM/Operations or related field

Tools

Microsoft Dynamics 365 Business Central

SharePoint

ERP systems

Job description

Q4 Services, Inc. in Orlando, FL is seeking an experienced Project Coordinator to provide administrative, logistical, data-entry, and documentation support to the Program Management Office.

The role ensures onboarding of new projects, tracking milestones and invoices, organizing meetings, and maintaining audit-ready records. The successful candidate will manage multiple priorities, coordinate travel, and support kickoff, status reporting, site activities, and closeout, with opportunities to grow