Project Coordinator

Automatic Data Processing, Inc.; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Five weeks PTO/year

401k with profit sharing

Job summary

Q4 is seeking an experienced Project Coordinator in Orlando, FL to support the PMO with onboarding, tracking milestones and invoices, and organizing project data. The role involves coordinating travel, documenting meetings, and maintaining accurate records across Business Central, SharePoint, and other PMO tools.

The ideal candidate will manage multiple priorities and pursue growth toward a Project Manager role.

Qualifications

• 2+ years in project coordination or related roles.
• Experience with Dynamics 365/ERP or accounting software preferred.
• Associate degree or equivalent experience in business/PMO.
• Proficiency with Excel, Word, Outlook, Teams, and SharePoint.
• Willingness to pursue CAPM credential.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Onboard new projects and maintain project, customer, job, milestone, and invoice data.
• Keep records consistent across Business Central, SharePoint, trackers, and calendars.
• Coordinate invoice requests with PMs and Finance.
• Organize meetings, prepare materials, record minutes, and logs.
• Arrange travel within budgets and maintain itineraries.

Skills

Data entry

Attention to detail

Communication

Microsoft Office

Education

Associate degree in Business or related field

Equivalent experience

Tools

Microsoft Dynamics 365 Business Central

SharePoint

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Programs OH Full Time Orlando, FL, US

Q4 is seeking an experienced Project Coordinator to provide administrative, logistical, data-entry, and documentation support to the Program Management Office.

This position ensures new projects are properly onboarded, milestones and invoices are tracked, meetings and action items are documented, travel and logistics are coordinated, and project records remain accurate and organized.The ideal candidate will be looking for growth and will have the ability to manage multiple priorities, deadlines, and project records.

RESPONSIBILITIES

• Onboard new projects and maintain accurate project, customer, job, milestone, and invoice information in Microsoft Dynamics 365 Business Central.
• Maintain consistency among Business Central, SharePoint, invoice trackers, resource calendars, and other PMO records.
• Maintain milestone and invoice trackers and coordinate invoice requests with Project Managers and Finance.
• Organize meetings, prepare materials, record minutes, and maintain decision and action-item logs.
• Book employee travel within specified budgets and maintain itineraries and supporting documentation.
• Coordinate site access, visas, shipments, installation logistics, and other field-support requirements.
• Maintain complete, organized, and audit-ready project archives.
• Maintain resource allocation calendar, travel calendar, and personnel assignments.
• Support project kickoffs, status reporting, site activities, testing events, and closeout.
• Maintain PMO procedures, templates, reports, trackers, and SharePoint records.

REQUIREMENTS

• Two or more years of project coordination, manufacturing administration, logistics, data entry, or comparable business-support experience preferred.
• Experience with Microsoft Dynamics 365 Business Central, another ERP system, or job-cost accounting software preferred.
• Associate degree in Business, Project Management, Operations, Supply Chain, or a related field preferred or equivalent level of experience and education.
• Experience with invoice tracking, travel coordination, resource allocation, or manufacturing support preferred.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint.
• Strong data-entry skills with demonstrated accuracy and attention to detail.
• Must be willing and able to pursue the Certified Associate in Project Management, or CAPM, credential as part of professional development.
• Interest in developing toward a future Project Manager role is preferred.
• Requires access to ITAR-controlled information and technology. Must qualify as U.S. Person under ITAR §120.62.

BENEFITS

Dynamic organization in the Orlando area offering competitive salary and benefits including medical, dental, vision insurance, and supplemental insurance. Five weeks of time off per year (PTO and holidays). 401k and profit sharing!

Opportunity for growth to Project Manager!

OTHER

Q4 is a Florida drug free workplace and an equal employment opportunity employer. This employer participates in E-verify, background checks, and drug screenings.

Q4 was named 2026 Top Workplace by the Orlando Sentinel!

Q4 is an independent market-leading supplier of innovative and unique visual display systems to the military and commercial flight simulation and training industry. With its headquarters located in Orlando, Florida, Q4 specializes in the manufacture, service and support of visual display systems to the simulation and training industry.