Administrative Assistant - Project & Office Support

Prime Controls Lp; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, Dental, and Vision coverage

Flexible Spending Account(s)

Generous PTO

ESOP

401k matching and more!

Job summary

Prime Controls, L.P. is seeking an Administrative Assistant in Orlando to provide diverse clerical support, manage office operations, and assist with project tracking.

You will handle mail and correspondence, coordinate equipment and onboarding, and support travel arrangements and expense reports. The role requires strong organizational skills, effective communication, and the ability to manage filing systems, service logs, and vendor updates.

Qualifications

• Experience in office management and administrative support.
• Strong organizational and communication abilities.
• Ability to manage travel, expense reports, and onboarding tasks.

Responsibilities

• Execute a diverse range of clerical duties and provide administrative support.
• Handle mail, shipping, and correspondence; keep customers and vendors informed.
• Assist with office supplies, filing systems, and service logs.
• Coordinate equipment returns and onboarding of new hires (badges, devices).
• Organize travel arrangements and submit expense reports.
• Update project trackers and prepare submittals; print and bind files.
• Create reports in Excel and support Safety Improvement Programs tracking.
• Set up accounts for onsite work (VEO, Procore) and manage warehouse material flow.

Skills

Office admin

Organizational skills

Communication

Time management

Education

High school diploma or equivalent

Tools

Procore

VEO

Excel

Job description

Prime Controls, L.P. is seeking an Administrative Assistant in Orlando to provide diverse clerical support, manage office operations, and assist with project tracking.

You will handle mail and correspondence, coordinate equipment and onboarding, and support travel arrangements and expense reports. The role requires strong organizational skills, effective communication, and the ability to manage filing systems, service logs, and vendor updates.