Project Coordinator

Q4 Services, Inc.; Orlando (FL); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Supplemental insurance

Five weeks PTO

401k

Profit sharing

Job summary

Q4 Services, Inc. in Orlando, FL is seeking an experienced Project Coordinator to provide administrative, logistical, data-entry, and documentation support to the Program Management Office.

The role ensures onboarding of new projects, tracking milestones and invoices, organizing meetings, and maintaining audit-ready records. The successful candidate will manage multiple priorities, coordinate travel, and support kickoff, status reporting, site activities, and closeout, with opportunities to grow

Qualifications

• 2+ years in project coordination or related admin/logistics roles.
• Experience with Microsoft Dynamics 365 Business Central or similar ERP system.
• Associate degree in Business, PM, Operations, or related field.
• Strong Excel, Word, Outlook, Teams, and SharePoint skills.
• Willingness to pursue CAPM certification.
• ITAR access and U.S. Person status required.

Responsibilities

• Onboard new projects and maintain project, customer, job, milestone, and invoice records.
• Keep records consistent across Business Central, SharePoint, and trackers.
• Coordinate invoice requests with PMs and Finance.
• Organize meetings, prepare materials, and log decisions and actions.
• Book employee travel within budgets and maintain itineraries.
• Coordinate site access, visas, shipments, and logistics.
• Maintain audit-ready project archives and allocation calendars.
• Support project kickoffs, status reports, site activities, testing and closeout.
• Maintain PMO procedures, templates, reports, trackers, and records.

Skills

Project coordination

Logistics coordination

Data entry

Documentation

Dynamics 365 BC

MS Office

Education

Associate degree in Business/PM/Operations or related field

Tools

Microsoft Dynamics 365 Business Central

SharePoint

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Programs OH Full Time Orlando, FL, US

8 days ago Requisition ID: 1105

Q4 is seeking an experienced Project Coordinator to provide administrative, logistical, data-entry, and documentation support to the Program Management Office.

This position ensures new projects are properly onboarded, milestones and invoices are tracked, meetings and action items are documented, travel and logistics are coordinated, and project records remain accurate and organized.The ideal candidate will be looking for growth and will have the ability to manage multiple priorities, deadlines, and project records.

RESPONSIBILITIES

• Onboard new projects and maintain accurate project, customer, job, milestone, and invoice information in Microsoft Dynamics 365 Business Central.
• Maintain consistency among Business Central, SharePoint, invoice trackers, resource calendars, and other PMO records.
• Maintain milestone and invoice trackers and coordinate invoice requests with Project Managers and Finance.
• Organize meetings, prepare materials, record minutes, and maintain decision and action-item logs.
• Book employee travel within specified budgets and maintain itineraries and supporting documentation.
• Coordinate site access, visas, shipments, installation logistics, and other field-support requirements.
• Maintain complete, organized, and audit-ready project archives.
• Maintain resource allocation calendar, travel calendar, and personnel assignments.
• Support project kickoffs, status reporting, site activities, testing events, and closeout.
• Maintain PMO procedures, templates, reports, trackers, and SharePoint records.

REQUIREMENTS

• Two or more years of project coordination, manufacturing administration, logistics, data entry, or comparable business-support experience preferred.
• Experience with Microsoft Dynamics 365 Business Central, another ERP system, or job-cost accounting software preferred.
• Associate degree in Business, Project Management, Operations, Supply Chain, or a related field preferred or equivalent level of experience and education.
• Experience with invoice tracking, travel coordination, resource allocation, or manufacturing support preferred.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint.
• Strong data-entry skills with demonstrated accuracy and attention to detail.
• Must be willing and able to pursue the Certified Associate in Project Management, or CAPM, credential as part of professional development.
• Interest in developing toward a future Project Manager role is preferred.
• Requires access to ITAR-controlled information and technology. Must qualify as a U.S. Person under ITAR §120.62.

BENEFITS

Dynamic organization in the Orlando area offering competitive salary and benefits including medical, dental, vision insurance, and supplemental insurance. Five weeks of time off per year (PTO and holidays). 401k and profit sharing!

Opportunity for growth to Project Manager!

OTHER

Q4 is a Florida drug free workplace and an equal employment opportunity employer. This employer participates in E-verify, background checks, and drug screenings.

Q4 was named 2026 Top Workplace by the Orlando Sentinel!

Q4 is an independent market-leading supplier of innovative and unique visual display systems to the military and commercial flight simulation and training industry. With its headquarters located in Orlando, Florida, Q4 specializes in the manufacture, service and support of visual display systems to the simulation and training industry.