PMO Project Coordinator | Logistics, Invoicing & Travel

Q4 SERVICES INC; Orlando (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

5 weeks PTO and holidays

401k with profit sharing

Job summary

Q4 SERVICES INC in Orlando, FL is seeking an experienced Project Coordinator to support the PMO with onboarding, data-entry, and logistics. The role involves tracking milestones and invoices, coordinating travel, and maintaining organized project records in Dynamics 365 BC.

The ideal candidate will handle multiple priorities and pursue professional development toward a future Project Manager role, while ensuring ITAR compliance and accurate documentation.

Qualifications

• Two or more years of project coordination, manufacturing administration, logistics, data entry, or comparable business-support experience required.
• Experience with Microsoft Dynamics 365 Business Central or another ERP system preferred.
• Associate degree in Business, Project Management, Operations, Supply Chain, or related field preferred or equivalent experience.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, and SharePoint; strong data-entry skills.

Responsibilities

• Onboard new projects and maintain accurate project, customer, job, milestone, and invoice information in Microsoft Dynamics 365 Business Central.
• Maintain consistency among Business Central, SharePoint, invoice trackers, resource calendars, and other PMO records.
• Maintain milestone and invoice trackers and coordinate invoice requests with Project Managers and Finance.
• Organize meetings, prepare materials, record minutes, and maintain decision and action-item logs.
• Book employee travel within budgets and maintain itineraries and supporting documentation.
• Coordinate site access, visas, shipments, installation logistics, and other field-support requirements.
• Maintain complete, organized, and audit-ready project archives.
• Maintain resource allocation calendar, travel calendar, and personnel assignments.
• Support project kickoffs, status reporting, site activities, testing events, and closeout.
• Maintain PMO procedures, templates, reports, trackers, and SharePoint records.

Skills

Data entry

Attention to detail

Microsoft Excel

SharePoint

Project coordination

Education

Associate degree in Business or related field

Tools

Microsoft Dynamics 365 Business Central

Job description

Q4 SERVICES INC in Orlando, FL is seeking an experienced Project Coordinator to support the PMO with onboarding, data-entry, and logistics. The role involves tracking milestones and invoices, coordinating travel, and maintaining organized project records in Dynamics 365 BC.

The ideal candidate will handle multiple priorities and pursue professional development toward a future Project Manager role, while ensuring ITAR compliance and accurate documentation.