Project Coordination Specialist: Planning & Handoff

Valcourt Group; Orlando (FL); On-site; USD 52,000 - 60,000; Full time

Job summary

Valcourt Group in Orlando, FL is seeking a Project Coordinator to support the transition of projects from sales through operations and field execution. You will organize documentation, confirm scope and expectations, and maintain clear communication as projects move from pre-production to planning.

The ideal candidate is highly organized, customer-focused, proactive, and able to manage multiple projects simultaneously while supporting Project Managers and Operations to ensure smooth mobilization.

Qualifications

• 2+ years of experience in project coordination or related role.
• Strong organizational and communication skills.
• Customer-service mindset with proactive follow-through.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office and project management tools.

Responsibilities

• Coordinate the transition of awarded projects from Sales to Operations/Production.
• Review work orders, contracts, scopes of work, and project documentation for completeness.
• Confirm project scope, timelines, and special requirements before work begins.
• Identify missing information and resolve outstanding items with Sales, Operations, customers, and stakeholders.
• Maintain a standardized project handoff process and ensure critical information is captured.
• Document project conditions, specifications, photos, and instructions for field teams.
• Coordinate project start dates and update schedules based on capacity and expectations.
• Support Project Managers with administrative and coordination activities.

Tools

CRM software

ERP systems

Scheduling platforms

Microsoft Office

Job description

Valcourt Group in Orlando, FL is seeking a Project Coordinator to support the transition of projects from sales through operations and field execution. You will organize documentation, confirm scope and expectations, and maintain clear communication as projects move from pre-production to planning.

The ideal candidate is highly organized, customer-focused, proactive, and able to manage multiple projects simultaneously while supporting Project Managers and Operations to ensure smooth mobilization.