Onsite Office & Projects Coordinator

SI Solutions, LLC; San Diego (CA); Presencial; USD 39.000 - 48.000; Tempo integral

Resumo da vaga

Structural Integrity Associates, Inc. in San Diego, CA seeks an Office Administrator to support daily operations and deliver administrative and project support across technical and business teams.

This onsite role requires a proactive, organized self-starter who thrives in a fast-paced environment. You will serve as the main point of contact, manage mail and deliveries, coordinate meetings and events, and assist with proposal prep, document formatting, and records management.

Qualificações

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Minimum 3 years of administrative, office management, or project coordination experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong document formatting, data entry, and records management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and time-management skills with multiple priorities.
• Attention to detail and commitment to accuracy.
• Discretion and ability to maintain confidentiality.
• Ability to work independently with minimal supervision while contributing to a team.
• Professional, positive, customer-service-oriented attitude.

Responsabilidades

• Office Administration: serve as the primary contact for visitors, clients, vendors, and employees.
• Answer and direct incoming calls; manage mail and deliveries.
• Maintain office supplies and coordinate purchasing.
• Coordinate maintenance, vendor services, and onboarding logistics.
• Support space planning, workstation setup, and new-hire onboarding.
• Document management and records administration using company systems.
• Meeting and Event Coordination: organize onsite/offsite meetings and events.
• Reserve rooms, arrange catering, A/V, and materials; distribute agendas.
• Prepare meeting communications and logistics information.
• Project and Proposal Support: create opportunities, quotes, and projects in systems.
• Assist with proposal formatting, document prep, and quality review.
• Help with client deliverables and technical report formatting.
• Purchasing and Shipping Support: process requisitions/POs and track shipments.
• Coordinate shipping/receiving for office and client operations.
• Finance Support: assist with invoices, POs, and related docs per procedures.

Conhecimentos

Microsoft Office

Document formatting

Communication skills

Time management

Attention to detail

Confidentiality

Independent work

Customer service

Formação

High school diploma

Associate or Bachelor's degree preferred

Ferramentas

NetSuite

DocuWare

Descrição da vaga

Structural Integrity Associates, Inc. in San Diego, CA seeks an Office Administrator to support daily operations and deliver administrative and project support across technical and business teams.

This onsite role requires a proactive, organized self-starter who thrives in a fast-paced environment. You will serve as the main point of contact, manage mail and deliveries, coordinate meetings and events, and assist with proposal prep, document formatting, and records management.