Project Assistant Coordinator

Borja Engineering & Construction; San Diego (CA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

401(k) with matching

Medical/Dental/Vision

Paid time off

Job summary

This role offers a dynamic environment, growth opportunities, and collaboration with stakeholders across California, Nevada, and Arizona. Prior office management and customer service experience are valued as you contribute to our team’s success.

Qualifications

• 2-4 years of construction administration experience preferred.
• High school graduate
• College Degree preferred, not required

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments using Microsoft Office and Google Workspace.
• Provide administrative support such as data entry, filing, and document proofreading.
• Coordinate with project team and external stakeholders to ensure timely communication.
• Assist with project management tasks and prepare submittals/logs.

Skills

Organization

Multitasking

Communication

Customer service

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Google Workspace

QuickBooks

PDF software

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

BORJA Engineering & Construction is seeking a passionate Project Assistant/Coordinator to join our integrated team of Project Managers, Project Engineers, and Superintendent. Our San Diego office is continuing to grow, and you’ll have the opportunity to be a central part of our expansion. You will have the opportunity to collaborate with team members on projects that are both local and across California, Nevada, and Arizona. Our clients are both public and privates o your career can take many different trajectories.

Duties & Responsibilities (But Not Limited)

• Manage and maintain calendars, scheduling meetings, and coordinating appointments using Microsoft Office (Teams) and Google Workspace (Google Meets).
• Provide administrative support such as data entry, filing, proofreading documents, and maintaining organized records.
• Proven experience in office management, administrative support, or clerical roles.
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams), Google Workspace (Drive, Google Meets) , and data entry.
• Experience with QuickBooks is preferred; familiarity with bookkeeping is a plus.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Prior experience in customer service.
• Strong phone etiquette skills and the ability to manage multi-line phone systems professionally.
• Attention to detail with proofreading capabilities and high accuracy in data entry.
• Ability to handle confidential information discreetly and maintain professionalism at all times.
• Personal assistant supporting office or project functions is preferred. This position offers an engaging work environment where your organizational talents will contribute significantly to our team’s success.
• Assist with performing basic office management duties.
• Facilitate communication between team members and external stakeholders through effective organization and timely follow-up.
• Support personal assistant tasks including calendar management, travel arrangements, and document preparation
• Provide assistance and support for Project Management
• Project Directory Maintenance (Assigning Notification and Distr. Groups)
• Flag Flow Down Requirements from Owner Contract to Subcontracts
• RFI Posting (After PM Review)
• FI Log follow up w/ Project Management Team
• Create Submittal Log with CM Platform
• Request subcontractor submittals from subs.
• Submittal Posting (After PM Review)
• Submittal Log follow up w/ Project Management Team
• Plan Overlays to Changes in Updated Plans from Architect
• Sub; Vendor Request for Pricing; Follow Up
• Owner Change Orders: Prepare, Issue, & collect
• Prepare drafts of Owner Billings
• Owner Billings: Issue and Track
• Cost Plus Audit Preparation
• Fund Control
• Cost Coding Material Supplier Invoices
• Cost Coding DCI Labor Timecards
• Final Draft Owner Meeting Minutes

Technical Skills

Microsoft Office (Word, Outlook, Excel, Power Point, Access, Teams etc.), PDF software (Adobe Professional), math skills, time management, work under pressure and meet deadlines, work independently and as part of a team.

Qualifications & Requirements

• 2-4 years of construction administration experience/knowledge is preferred.
• High school graduate
• College Degree (Preferred not required)

'Work Remotely: No

Job Type: Full-time / Part-Time

Pay: $20 - 26 per hour (Based on Experience)

Benefits

• 401(k) with matching
• Medical/Dental/Vision
• Paid time off / Sick Leave

Schedule:

• 20-40 hrs/week

Monday to Friday