Project Coordinator I — Construction Admin & Workflow Lead

ATI Restoration, LLC; Gibsonia (Allegheny County); On-site; USD 42,000 - 65,000; Full time

Job summary

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager, overseeing all stages from inception to completion through data input, tracking, and program updates.

Responsibilities include document management, platform updates (Salesforce, XactAnalysis, Symbility, AlacNet), and coordinating with Project Directors to ensure proper workflow and timely inspections and billing processes.

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year of experience in a coordinator or administrative role.
• Construction industry experience preferred.
• Experience working in Salesforce, including generating reports (preferred).

Responsibilities

• Intake new leads and jobs, entering all information across platforms to maintain a single, accurate source of data.
• Under the guidance of the Office manager make decisions regarding project assignment to Project Directors to ensure proper project workflow.
• Schedule initial inspections during the initial phone call to ensure parameters are met and provide a single point of contact.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines for customer contact and site inspections.
• Upload work authorizations and insurance-specific documents promptly to facilitate the release of funds.
• Assist with securing third-party mortgage authorizations, coordinate mortgage inspections, and manage check endorsements.
• Monitor JobTrack to ensure assignments are compliant and input job-specific milestones.
• Review daily reports and the TPA/Contractor Connection Dashboard to maintain compliance, resolve discrepancies, and notify billing of any disputes.

Education

High School Diploma or equivalent

Tools

Salesforce

Job description

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager, overseeing all stages from inception to completion through data input, tracking, and program updates.

Responsibilities include document management, platform updates (Salesforce, XactAnalysis, Symbility, AlacNet), and coordinating with Project Directors to ensure proper workflow and timely inspections and billing processes.