Project Coordinator I: Data, Workflow & Admin Support

ATI Restoration, LLC; Spring Valley (CA); On-site; USD 50,000 - 72,000; Full time

Job summary

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. The role oversees all stages from inception to completion by inputting data, tracking control points, and updating programs.

It also includes document management and monitoring progress for program estimates. Key responsibilities involve intake of leads, schedule inspections, platform updates, and ensuring compliance with billing and invoicing processes.

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year of experience in a coordinator or administrative role.
• Construction industry experience preferred.
• Experience working in Salesforce, including generating reports (preferred).

Responsibilities

• Intake new leads and jobs, entering information across platforms to maintain a single data source.
• Decide project assignments to Project Directors to ensure proper workflow.
• Schedule initial inspections during phone calls and provide a single point of contact.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet timelines for contacts and site inspections.
• Upload work authorizations and insurance documents for funds release.
• Coordinate mortgage inspections and handle check endorsements.
• Monitor JobTrack for compliance and input milestones.
• Review daily reports and dashboards to resolve discrepancies and notify billing of disputes.
• Verify USAA check endorsements at final walk-throughs and ensure estimates match amounts.
• Review completed files for invoicing and ensure all documents are accurate.

Skills

Administrative support

Attention to detail

Data entry

Education

High School Diploma or equivalent

Tools

Salesforce

Job description

ATI Restoration, LLC is seeking a Project Coordinator to provide complex administrative support to the project team under the Office Manager. The role oversees all stages from inception to completion by inputting data, tracking control points, and updating programs.

It also includes document management and monitoring progress for program estimates. Key responsibilities involve intake of leads, schedule inspections, platform updates, and ensuring compliance with billing and invoicing processes.