Construction Project Coordinator I — Workflow & Admin

ATI Restoration, LLC; Anaheim (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

ATI Restoration, LLC is seeking a detail-oriented Project Coordinator to provide complex administrative support to the project team and assist with oversight from inception to completion. Responsibilities include inputting data, tracking milestones, document management, and monitoring program estimates to ensure timely project progress.

The role emphasizes coordinating intake, data accuracy across platforms, and collaboration with the Office Manager to keep projects on schedule, with minimal

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year of experience in a coordinator or administrative role.
• Construction industry experience preferred.
• Experience working in Salesforce, including generating reports (preferred).

Responsibilities

• Intake new leads and jobs, entering all information across platforms to maintain a single, accurate source of data.
• Under the guidance of the Office manager make decisions regarding project assignment to Project Directors to ensure proper project workflow.
• Schedule initial inspections during the initial phone call to ensure parameters are met and provide a single point of contact.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines for customer contact and site inspections.
• Upload work authorizations and insurance-specific documents promptly to facilitate the release of funds.
• Assist with securing third-party mortgage authorizations, coordinate mortgage inspections, and manage check endorsements.
• Monitor JobTrack to ensure assignments are compliant and input job-specific milestones.
• Review daily reports and the TPA/Contractor Connection Dashboard to maintain compliance, resolve discrepancies, and notify billing of any disputes.
• Monitor job progress for USAA checks to ensure timely endorsement at final walk-throughs and verify check amounts against estimates.
• Review completed project files for invoicing, ensuring all estimates, change orders, and close-out documents are accurate and accounted for.

Education

High School Diploma or equivalent

Tools

Salesforce

XactAnalysis

Symbility

AlacNet

JobTrack

Job description

ATI Restoration, LLC is seeking a detail-oriented Project Coordinator to provide complex administrative support to the project team and assist with oversight from inception to completion. Responsibilities include inputting data, tracking milestones, document management, and monitoring program estimates to ensure timely project progress.

The role emphasizes coordinating intake, data accuracy across platforms, and collaboration with the Office Manager to keep projects on schedule, with minimal