Project Coordinator - Hybrid PMO & Governance

University of Illinois Foundation; Urbana (IL); Hybrid; USD 55,000 - 65,000; Full time

Job summary

University of Illinois Foundation is seeking a Project Coordinator to support project management, portfolio governance, and process improvements. You will coordinate action items, meetings, and communications, while assisting with budgets, timelines, and deliverables under PMO leadership.

The role offers a salaried exempt position with a starting salary range of $55,000–$65,000 per year, and a hybrid work arrangement with up to 2 remote days.

Qualifications

• Bachelor's degree or equivalent work experience.
• Strong time management with ability to handle multiple tasks.
• At least two years supporting project management, governance, or planning activities.
• Articulate oral and written communication skills.
• Highly organized with attention to detail.
• Experience with MS Office (Word, Excel, PowerPoint, Visio).
• Ability to facilitate meetings and coordinate cross-functional teams.

Responsibilities

• Coordinate action items and prepare reports, presentations, and documents.
• Organize planning committee meetings and maintain agendas and minutes.
• Work with Project Managers to monitor budget, schedule, and scope.
• Develop work plans, estimates, and status reports under PMO guidance.
• Lead project team meetings and communicate progress to stakeholders.
• Collect and analyze project performance against objectives.
• Promote use of project and resource management software across the organization.
• Serve as lead coordinator for small to medium projects under PMO leadership.

Skills

Time management

Communication skills

Organizational skills

Meeting facilitation

Cross-functional coordination

Education

Bachelor's degree or equivalent

Tools

MS Office

Visio

Job description

University of Illinois Foundation is seeking a Project Coordinator to support project management, portfolio governance, and process improvements. You will coordinate action items, meetings, and communications, while assisting with budgets, timelines, and deliverables under PMO leadership.

The role offers a salaried exempt position with a starting salary range of $55,000–$65,000 per year, and a hybrid work arrangement with up to 2 remote days.