IT Project Coordinator – PMO Support

Project Equity; Bloomington (IN); On-site; USD 60,000 - 80,000; Full time

Job summary

Indiana University is seeking a detail‑oriented Project Coordinator to support the UITS Project Management Office. The role involves coordinating project activities, updating documentation, and communicating with project teams and stakeholders within a university setting.

You will assist project managers, track milestones, manage meeting logistics, and help maintain budgets and PM tools. This is a full‑time onsite position located in Bloomington, Indiana, offering opportunities to grow toward

Qualifications

• Bachelor's degree (required) with education beyond minimum preferred.
• Experience in technical project/support or related field.
• Internship, practicum, or coursework in PM/IT is a plus.
• Experience working in a university or higher education setting.
• Proficient written and verbal communication; professional demeanor.
• Ability to learn project management tools and work in a collaborative environment.

Responsibilities

• Provide administrative and operational support to the UITS Project Management Office; assist Project Managers and Senior Project Managers in delivering technology projects.
• Coordinate project activities, maintain documentation, track action items, and facilitate communication among teams and stakeholders.
• Gain hands-on IT project management experience within a university environment with growth toward independent PM responsibilities.
• Assist project planning, tracking, and coordination of IT project activities and deliverables.
• Maintain and update project documentation including plans, schedules, status reports, meeting minutes, and logs.
• Schedule and coordinate meetings, prepare agendas, capture notes, and distribute follow-up communications.
• Track tasks, milestones, and deadlines; alert PMs to upcoming due dates and delays.
• Assist with resource scheduling and coordination across IT teams and university partners.
• Maintain PM tools and systems; ensure data accuracy across project portfolio.
• Draft project updates, presentations, and correspondence to stakeholders.
• Assist with budget tracking by gathering expenditure data and expense summaries.
• Support vendor coordination and follow-ups on outstanding items.
• Participate in PMO process improvements and contribute to templates and resources.

Skills

Written & verbal communication

Professionalism

Time management

Quality assurance

Flexibility

Lifelong learning

Education

Bachelor's degree

Bachelor's in IT / Business / Communications

Tools

MS Office

Smartsheet

MS Project

Jira

Job description

Indiana University is seeking a detail‑oriented Project Coordinator to support the UITS Project Management Office. The role involves coordinating project activities, updating documentation, and communicating with project teams and stakeholders within a university setting.

You will assist project managers, track milestones, manage meeting logistics, and help maintain budgets and PM tools. This is a full‑time onsite position located in Bloomington, Indiana, offering opportunities to grow toward