Project Coordinator

University of Illinois Foundation; Urbana (IL); Hybrid; USD 55,000 - 65,000; Full time

Job summary

University of Illinois Foundation is seeking a Project Coordinator to support project management, portfolio governance, and process improvements. You will coordinate action items, meetings, and communications, while assisting with budgets, timelines, and deliverables under PMO leadership.

The role offers a salaried exempt position with a starting salary range of $55,000–$65,000 per year, and a hybrid work arrangement with up to 2 remote days.

Qualifications

• Bachelor's degree or equivalent work experience.
• Strong time management with ability to handle multiple tasks.
• At least two years supporting project management, governance, or planning activities.
• Articulate oral and written communication skills.
• Highly organized with attention to detail.
• Experience with MS Office (Word, Excel, PowerPoint, Visio).
• Ability to facilitate meetings and coordinate cross-functional teams.

Responsibilities

• Coordinate action items and prepare reports, presentations, and documents.
• Organize planning committee meetings and maintain agendas and minutes.
• Work with Project Managers to monitor budget, schedule, and scope.
• Develop work plans, estimates, and status reports under PMO guidance.
• Lead project team meetings and communicate progress to stakeholders.
• Collect and analyze project performance against objectives.
• Promote use of project and resource management software across the organization.
• Serve as lead coordinator for small to medium projects under PMO leadership.

Skills

Time management

Communication skills

Organizational skills

Meeting facilitation

Cross-functional coordination

Education

Bachelor's degree or equivalent

Tools

MS Office

Visio

Job description

Description

UNIVERSITY OF ILLINOIS FOUNDATION has an immediate opening for a Project Coordinator.

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

This position performs professional-level duties supporting project management, portfolio management, and technology governance activities. Provides coordination and operational support for project intake, prioritization, portfolio reporting, governance committees, project execution, stakeholder communications, and continuous process improvement initiatives.

DUTIES & RESPONSIBILITIES:

1. 1. Coordinates, documents, and ensures completion of action items related to governance and planning initiatives and activities for the Foundation and related entities. This includes preparing reports, presentations, and other specialized communications and documents.
2. 2. Responsible for activities related to planning committee and unit meetings, projects, and special events. Provides coordination to ensure all aspects of meetings related to project, portfolio, governance, and data delivery initiatives are organized and conducted to maximize results. Compiles and maintains committee documentation, documents meeting agendas and minutes, assists in completing action items, verifies completion of deliverables and next steps, and works proactively to resolve issues in a timely manner.
3. 3. Work closely with Project Managers to manage assigned IT projects to ensure adherence to budget, schedule, and scope of project.
4. 4. Develop work plans, schedules, project estimates, resource plans, and status reports under the guidance of a senior project manager.
5. 5. Coordinate and facilitate project team meetings. Communicate progress with project stakeholders, program leads, and management at key review points.
6. 6. Assist with the collection and analysis of project performance including performance against budget, scope, project objectives, and customer satisfaction.
7. 7. Facilitate the usage of project and resource management software across the organization.
8. 8. May serve as the lead coordinator for small to medium-sized projects, or projects with limited complexity, including responsibility for project planning, meeting facilitation, stakeholder communications, schedule management, status reporting, and coordination of project activities under the guidance of PMO leadership.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree or equivalent work experience
• Strong time management skills, with the ability to manage multiple tasks and objectives.
• At least two years of experience supporting project management, governance, business operations, portfolio management, or planning and coordination activities.
• Experienced and articulate communication skills (oral and written).
• Demonstrated organizational and multi-tasking skills to provide accurate, detail-oriented work.
• Considerable experience with MS Office (Word, Excel, PowerPoint, Visio).
• Demonstrated ability to facilitate meetings, coordinate cross-functional teams, track action items, and maintain detailed project and governance documentation

PREFERRED QUALIFICATIONS:

• Experience designing and creating recurring standard reports for management.
• Experience supporting project management offices (PMO), project portfolio management, governance programs, or technology initiatives
• Thorough understanding of information technology procedures and practices.
• Familiarity with project management methodologies.
• Experience with project intake, prioritization processes, portfolio reporting, and governance committee support

Application Deadline: August 30, 2026

The starting salary range for this position is projected to be $55,000-$65,000 per year. This is a salaried exempt role. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we're not limited by these posted ranges.

You’ll be inspired daily in our state-of-the-art, environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options. We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility.

Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed.

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER