Project Coordinator (HE LLC)

Hanley Energy Group; Ashburn (VA); On-site; USD 68,884,000 - 96,421,000; Full time

Job summary

Hanley Energy Group in Ashburn, VA, is seeking a Project Coordinator to support administration and project control activities. The role includes dashboard maintenance, reporting, and coordinating with PMs to track progress and costs.

You will manage Smartsheet-based portfolios, process intercompany POs, review WIP reports, and ensure timely communication with clients and team members while adhering to compliance rules.

Qualifications

• 3-4 years of working experience in the Administration department as a Project Coordinator or similar role.
• Experience with Smartsheet or similar PM software used for dashboards and portfolio tracking.
• Demonstrated leadership skills and ability to guide a team.
• Excellent oral and written communication abilities.
• Ability to multitask and manage multiple projects simultaneously.
• Highly organized and detail-oriented with a focus on deadlines.

Responsibilities

• Dashboards/Portfolio maintenance.
• Linking out reports on Smartsheet.
• Intercompany PO's processing and tracking.
• Review of WIP Reports with PMs.
• Staged payments approvals and related admin tasks.
• Ordering loose sale items & spare parts kits as needed.
• Maintaining ROSD Trackers and project trackers.
• Updating trackers for Pull-in Push-out files.
• Backup logistics with delivery notes when required.
• Dashboard monthly reports and portfolio transfers.
• Forecasting invoice reports and project performance metrics.
• Collaborating with team members and ensuring compliance rules.

Skills

Leadership skills

Communication skills

Organizational skills

Team motivation

Multitasking

Education

Business degree

Tools

Smartsheet

Microsoft Office

Job description

Job Details Job Location: Ashburn, VA 20147 Position Type: Full Time Salary Range: $24.04 - $33.65 Hourly Job Shift: Day Job Category: Construction

Responsibilities

• Dashboards/Portfolio maintenance.
• Linking out reports on Smartsheet.
• Intercompany PO's.
• Review of WIP Reports with PM's.
• Staged payments approvals.
• Ordering loose sale items & spare parts kits.
• Maintaining ROSD Trackers.
• Updating trackers for Pull-in Push-out files.
• Backup logistics with delivery notes when required.
• Dashboard monthly reports.
• Transfer of info into new Portfolio.
• Forecasting invoice reports.
• Measuring and reporting the project performances.
• Working in collaboration with the team members.
• Keeping updated with the compliance rules and regulations.
• Responding to incoming calls, emails, and queries from clients.
• Creating project plans and monitoring the progress of projects.
• Resolving issues related to the projects.

Qualifications

• Business Management, or a related degree.
• 3 - 4 years of working experience in the Administration department as a Project Coordinator, or a similar role.
• Experience working with project management software such as Smartsheet.
• Demonstrate excellent leadership skills.
• Good oral and written communication skills.
• Ability to motivate a team and maintain a positive work environment.
• Proficiency in Microsoft Office Tools.
• Ability to multitask and handle multi projects simultaneously.
• Highly organized and detail-oriented individual.
• Ability to meet deadlines.