Project Coordinator

Socket.dev; Midland (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Socket.dev in Midland, TX is seeking a Project Coordinator to support the Project Manager and Project Executive. You will handle reporting, processing of financials, and document control to keep projects on schedule.

The role involves creating agendas and minutes, filing, transcription, vendor coordination, and ensuring files are current. Strong MS Office skills and ability to meet deadlines are essential, as is teamwork and safety awareness.

Qualifications

• Bachelor’s degree in Construction Management or Business, or 5+ years in construction administration.
• Experience with commercial construction projects is desirable (1-3 years).
• Strong time management and communication skills.

Responsibilities

• Prepare pay applications and certified payroll.
• Assist with administrative functions and invoicing from vendors.
• Manage Owner Pay Applications.
• Coordinate with clients and internal teams to support processes.
• Maintain project documentation and document control.
• Assist with project closeout, operations manuals, and warranties.
• Promote safety policies and teamwork.

Skills

Time management

Client-facing

Teamwork

Risk management

Quality assurance

Deadlines

Education

Bachelor's degree in Construction Management or Business

Tools

Microsoft Office Suite

Job description

JOB DESCRIPTION: PROJECT COORDINATOR

SUMMARY: As a Project Coordinator, you report to the Project Manager. The responsibility of the Coordinator is to work with the Project Executive and the PM on the project in an Administrative position to support and facilitate reporting, processing of financials, and provide document control management. The Project Coordinator handles various coordinating tasks such as meeting agendas and minutes, filing, transcribing, and clerical support.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Project Coordinator has a multitude of responsibilities, some of which include:

• Prepare pay applications, certified payroll, and other supporting documents
• Assist Project Management Team with all administrative functions and processes such as issuing subcontractor change orders and weekly invoicing from vendors and suppliers
• Proactively and accurately manage Owner Pay Applications
• Collaborate with clients and internal teams to provide administration support and to maintain critical processes
• Establish and maintain communication with vendors and subcontractors
• Update and maintain project documentation (document control) and process financial queries
• Assure files and documents are current updated and well organized
• Assist with project closeout, operations manuals, & warranties/guarantees
• Support project team members as required to remain effective and productive
• Promote and enforce company safety culture and policies

EDUCATION and/or EXPERIENCE:

Minimum of a Bachelor’s Degree from an accredited four-year college or university in Construction Management or Business-related field. 5+ years of construction administration experience in lieu of a degree. 1-3 years’ experience working commercial construction projects is desirable.

OTHER SKILLS AND ABILITIES:

• Knowledge of Microsoft Office Suite
• Maintain exemplary management of time and communication skills
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Ability to meet and work within critical deadlines and under moderate pressure
• Ability to prepare and interpret flowcharts, schedules, and action plans