Project Coordinator

Hanley Energy; Ashburn (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Hanley Energy, a globally recognized innovator in mission critical power and energy efficient technologies, is seeking a Project Coordinator for its Headoffice in Ashburn, VA.

Join a team that links reports, manages WIP, staged payments, dashboards, and project tracking using Smartsheet and MS Office to support multi-site projects and ensure timely, compliant delivery.

Qualifications

• Business Management degree or related field is required.
• 3–4 years of work experience in an Administration or Project Coordination role.
• Experience with project management software such as Smartsheet.
• Strong leadership, written and oral communication skills.
• Ability to motivate a team and maintain a positive work environment.
• Highly organized with strong multitasking and multitemplate management.

Responsibilities

• Linking out reports on Smartsheet.
• Intercompany PO's.
• Review of WIP Reports with PM's.
• Staged payments approvals.
• Ordering loose sale items & spare parts kits.
• Maintaining ROSD Trackers.
• Updating trackers for Pull-in Push-out files.
• Backup logistics with delivery notes when required.
• Dashboard monthly reports.
• Transfer of info into new Portfolio.
• Measuring and reporting the project performances.
• Working in collaboration with the team members.
• Keeping updated with the compliance rules and regulations.
• Responding to incoming calls, emails, and queries from clients.
• Creating project plans and monitoring the progress of projects.
• Resolving issues related to the projects.

Skills

Leadership

Communication

Multitasking

Team motivation

Detail-oriented

Education

Business Management degree

Tools

Smartsheet

Microsoft Office

Job description

Hanley Energy is a globally recognized innovator in mission critical power and energy efficient technologies. Our United States headquarters is based in Ashburn, Virginia with regional offices in Boardman, Oregon. We also have a global presence in Ireland, Australia, Germany, South Africa and the Nordics.

We specialize in the design, source, supply, installation and commissioning of critical power and energy management solutions - from the power grid all the way to the factory process equipment and Data Center IT rack - coupled with comprehensive service and maintenance, security, consulting and training.

We are searching for a Project Coordinator for our Headoffice in Ashburn, VA

Responsibilities

• Linking out reports on Smartsheet.
• Intercompany PO's.
• Review of WIP Reports with PM's.
• Staged payments approvals.
• Ordering loose sale items & spare parts kits.
• Maintaining ROSD Trackers.
• Updating trackers for Pull-in Push-out files.
• Backup logistics with delivery notes when required.
• Dashboard monthly reports.
• Transfer of info into new Portfolio.
• Measuring and reporting the project performances.
• Working in collaboration with the team members.
• Keeping updated with the compliance rules and regulations.
• Responding to incoming calls, emails, and queries from clients.
• Creating project plans and monitoring the progress of projects.
• Resolving issues related to the projects.

Job Qualifications

Requirements

• Business Management, or a related degree.
• 3 - 4 years of working experience in the Administration department as a Project Coordinator, or a similar role.
• Experience working with project management software such as Smartsheet.
• Demonstrate excellent leadership skills.
• Good oral and written communication skills.
• Ability to motivate a team and maintain a positive work environment.
• Proficiency in Microsoft Office Tools.
• Ability to multitask and handle multi projects simultaneously.
• Highly organized and detail-oriented individual.