Project Coordinator - Engineering & PM Support

WSP Global Inc.; Milwaukee (WI); Presencial; USD 45.000 - 75.000; Jornada completa

Descripción de la vacante

WSP Milwaukee is seeking a Project Coordinator to support the Project Manager and project teams through administrative tasks across the project lifecycle. You will help move projects forward and enhance communication with the client, fostering integration on active initiatives.

Responsibilities include coordinating proposals, maintaining calendars and deliverables, scheduling meetings, tracking invoices, assisting with contracts and submittals, and ensuring internal compliance and proper

Formación

• High School Diploma or GED is required.
• 3+ years experience in project coordination or similar role.
• Deadline oriented with ability to manage multiple deadlines.
• Excellent verbal and written communication and problem solving.
• Proficient in MS Office: Word, Excel, Outlook, PowerPoint.
• Familiarity with Bluebeam is a plus.
• Familiarity with Smartsheet is a plus.
• Experience with cloud-based file sharing platforms (SharePoint, ShareFile, Newforma, Dropbox, Box).
• Strong computer and typing skills.
• Self-motivated and flexible to take on new tasks.
• Willingness to learn.

Responsabilidades

• Coordinate with project team during proposal process to meet deadlines.
• Support project manager with internal communications and follow-up.
• Maintain project calendar and publish deliverables.
• Schedule internal team meetings and design reviews.
• Review project financial reports and communicate issues.
• Create and maintain project Smart Sheets and document storage.
• Assist in tracking invoices and project payments.
• Review deliverables during deadlines.
• Ensure internal compliance requirements are met.
• Respond to RFIs, submittals and responses.
• Assist in editing specifications and formatting.
• Prepare materials for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend meetings and distribute notes.
• Assist in generating financial management reports.
• Track scope changes and update budgets.
• Maintain project document storage within standard structure.

Conocimientos

Verbal communication

Written communication

Problem solving

Deadline management

Typing

Self-motivation

Willingness to learn

Strong computer skills

Educación

High School Diploma or GED

Herramientas

MS Office

Bluebeam

Smartsheet

SharePoint

ShareFile

Newforma

Dropbox

Box

Descripción del empleo

WSP Milwaukee is seeking a Project Coordinator to support the Project Manager and project teams through administrative tasks across the project lifecycle. You will help move projects forward and enhance communication with the client, fostering integration on active initiatives.

Responsibilities include coordinating proposals, maintaining calendars and deliverables, scheduling meetings, tracking invoices, assisting with contracts and submittals, and ensuring internal compliance and proper