Engineering Project Coordinator: Keep Projects Moving

Wessler Engineering; Indianapolis (IN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive wage

Paid holidays

Health insurance

Disability insurance

401(k) profit-sharing

Job summary

Wessler Engineering is seeking a Project Coordinator to join the Operations Group in Indianapolis. The role supports project managers, engineers, and accounting to coordinate contracts, budgets, and documentation, while ensuring information stays organized and on track.

You will manage project records, assist with client communications, and help improve internal processes across departments to keep projects moving smoothly from start to finish.

Qualifications

• Associate's degree from an accredited college or university or equivalent experience.
• At least two years of experience in project coordination or similar role.
• Experience in professional services, civil engineering, construction, or related industry preferred.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Ability to read, understand, and work with contracts and project documentation.
• Ability to collaborate effectively across departments.
• Professional, polished approach to communication and work product.

Responsibilities

• Provide day-to-day project coordination and administrative support with PMs and engineers.
• Assist with client correspondence and project communications.
• Monitor project budgets in coordination with PMs and Accounting.
• Coordinate project specifications and assist QC of client deliverables.
• Support contract pay claim processing with PMs and Accounting.
• Organize, maintain, and archive project documentation.
• Prepare project profiles and ensure closeout documentation is complete.
• Maintain project forms, trackers, CRM, forecasts, and internal tools.
• Collaborate with cross-department teams to keep information flowing.

Job description

Wessler Engineering is seeking a Project Coordinator to join the Operations Group in Indianapolis. The role supports project managers, engineers, and accounting to coordinate contracts, budgets, and documentation, while ensuring information stays organized and on track.

You will manage project records, assist with client communications, and help improve internal processes across departments to keep projects moving smoothly from start to finish.