Data Center Project Coordinator

WSP Global Inc.; Milwaukee (WI); On-site; USD 48,000 - 64,000; Full time

Job summary

WSP Global Inc. in Milwaukee, WI is seeking a Project Coordinator to support the Project Manager and project teams with administrative duties throughout the project lifecycle.

You will help move projects forward, promote cross-functional communication with clients, and facilitate integration on the project. The role requires 3+ years of experience, strong organizational skills, and proficiency with MS Office.

Qualifications

• High School Diploma or GED is required.
• 3+ years of project coordination or administrative support experience.
• Ability to track and manage multiple deadlines.
• Excellent verbal and written communication skills.
• Proficient with MS Office; familiarity with Bluebeam and Smartsheet is a plus.
• Experience with cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox or Box is advantageous.

Responsibilities

• Coordinate with the project team to meet deadlines and ensure reviews are completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar and publish deliverables to the team.
• Assist in scheduling meetings, design reviews and project kick-offs.
• Review project financial reports and communicate issues to the team.
• Create and maintain Smart Sheets and document storage.
• Track invoices and project payments.
• Assist in preparing materials for project pursuit.
• Attend meetings and distribute meeting notes internally and externally as required.
• Prepare project financial management reports and track scope changes.

Skills

Deadline oriented

Verbal communication

Written communication

Problem solving

Typing skills

Self-motivated

Willing to learn

Team collaboration

Education

High School Diploma or GED

Tools

MS Office

Bluebeam

Smartsheet

SharePoint

ShareFile

Newforma

Dropbox

Box

PowerPoint

Job description

This Opportunity

WSP is seeking a Project Coordinator for our Milwaukee, WI office. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

Your Impact

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up
• Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc
• Assist in reviewing project financial reports and communicate issues to project team
• Create and maintain project Smart Sheets and document file storage
• Assist in tracking invoices and project payments.
• Assist project manager with reviewing deliverables during project deadlines.
• Ensure projects are meeting all internal compliance requirements
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Who You Are

Required Qualifications

• High School Diploma or GED Required
• 3+ years experience
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
• Excellent verbal, written communication and program solving skills.
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn