Data Center Project Coordinator — Mission-Critical

WSP in the U.S.; City of Troy (NY); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Retirement savings

Paid time off

Parental leave

Sick leave

Vacation

Job summary

WSP USA is seeking a Project Coordinator to support Project Managers and project teams across the lifecycle, with responsibilities spanning administration, scheduling, budgeting, and documentation in multiple offices including Troy, NY.

You will coordinate proposals, maintain calendars, prepare meetings, track invoices, assist with submittals and contracts, and help ensure compliance and timely delivery of project deliverables while supporting client communications.

Qualifications

• High School Diploma or GED required.
• 5+ years experience.
• Deadline oriented with ability to track and meet multiple concurrent deadlines.
• Excellent verbal, written communication and problem solving skills.
• MS Office applications including Word, Excel, Outlook, PowerPoint.
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Experience with cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box is an advantage.
• Strong computer and typing skills.
• Self-motivated and flexible to take on new tasks.
• Strong willingness & eager to learn.

Responsibilities

• Coordinate with the project team during the proposal process to meet deadlines.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including deliverables, QC deadlines and publishing to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc
• Assist in reviewing project financial reports and communicate issues to project team
• Create and maintain project Smart Sheets and document file storage
• Assist in tracking invoices and project payments.
• Assist project manager with reviewing deliverables during project deadlines.
• Ensure projects are meeting all internal compliance requirements
• Assist in receiving, filing, distributing, processing, tracking due dates and responding to RFIs, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Skills

Deadline oriented

Excellent verbal, written comunication

Self-motivated and flexible

Strong willingness & eager to learn

Strong computer and typing skills

Education

High School Diploma or GED

Tools

MS Office Suite

Bluebeam

Smartsheet

SharePoint/ShareFile/Newforma/Dropbox/Box

Job description

WSP USA is seeking a Project Coordinator to support Project Managers and project teams across the lifecycle, with responsibilities spanning administration, scheduling, budgeting, and documentation in multiple offices including Troy, NY.

You will coordinate proposals, maintain calendars, prepare meetings, track invoices, assist with submittals and contracts, and help ensure compliance and timely delivery of project deliverables while supporting client communications.