Project Coordinator - Engineering & Env Projects

UES, Inc.; Flagstaff (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

UES, Inc. is seeking a Project Coordinator in Flagstaff, AZ to serve as the central point of coordination for project managers, field teams, and clients.

You will help keep projects organized, on schedule, and aligned with client needs while supporting documentation, proposals, and reporting. You will collaborate with multiple departments, manage project records, and assist with change orders and lifecycle activities, enabling teams to deliver high-quality results.

Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.

Responsibilities

• Serve as a central point of coordination between project managers, field technicians, inspectors, clients, contractors, and internal teams to help ensure projects are organized, on schedule, and positioned for success.
• Coordinate daily project scheduling and dispatch activities, adapting to changing priorities and helping teams respond efficiently to client needs.
• Support project setup and administration by collecting required documentation, maintaining project records, and ensuring information is accurate, accessible, and up to date.
• Partner with project managers to prepare proposals, gather project information, and assist with estimating, reporting, and project closeout activities.
• Facilitate communication across multiple departments and stakeholders, helping ensure project requirements, schedules, and deliverables remain aligned.
• Review and organize project reports, inspection documentation, and supporting materials to help maintain quality, consistency, and timely client deliverables.
• Maintain project tracking systems, SharePoint folders, schedules, and operational documents to support visibility and efficient project execution.
• Assist with change orders, client requests, insurance and compliance documentation, and other project coordination activities throughout the project lifecycle.
• Help identify scheduling conflicts, documentation gaps, and project support needs while proactively working with team members to keep projects moving forward.
• Contribute to continuous improvement efforts by helping develop, update, and streamline forms, processes, and project coordination tools.

Skills

2+ years coordination exp

Organizational skills

Communication skills

Team collaboration

Education

Bachelor's degree in Business/PM or related

Tools

MS Project

Smartsheet

Monday.com

Excel

Job description

UES, Inc. is seeking a Project Coordinator in Flagstaff, AZ to serve as the central point of coordination for project managers, field teams, and clients.

You will help keep projects organized, on schedule, and aligned with client needs while supporting documentation, proposals, and reporting. You will collaborate with multiple departments, manage project records, and assist with change orders and lifecycle activities, enabling teams to deliver high-quality results.