Administrative Assistant I - Office & Scheduling Support

UES, Inc.; Flagstaff (AZ); Presencial; USD 25 000 - 33 000; Tempo integral

Resumo da oferta

UES, Inc. in Flagstaff, AZ is seeking an Administrative Assistant I to join our growing team.

The role supports leadership and staff with scheduling, correspondence, documentation, and overall office coordination to ensure efficient daily operations. The ideal candidate is highly organized, detail-oriented, and proactive with strong interpersonal and communication skills, able to manage multiple tasks in a fast-paced environment.

Qualificações

• High school diploma or equivalent required; Associate’s degree preferred.
• 0-2 years administrative or office support experience (internship or volunteer experience a plus).
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and basic office management tools.
• Strong organizational, time management, and problem-solving skills.
• Ability to handle confidential information with discretion and maintain professional standards.
• Effective verbal and written communication to interact with team members and stakeholders.
• Ability to work both independently and collaboratively in a fast-paced environment.

Responsabilidades

• Manage and coordinate schedules, including meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence (emails, letters, packages).
• Prepare meeting agendas, take minutes, and distribute materials.
• Maintain office supplies and restock as needed.
• Assist with data entry, reporting, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents and presentations.
• Provide administrative support for various projects and teams.
• Greet visitors and answer calls; provide general information as needed.
• Communicate with internal and external partners and vendors.

Conhecimentos

Organizational skills

Communication skills

Time management

Formação académica

High school diploma or equivalent

Associate’s degree preferred

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

UES, Inc. in Flagstaff, AZ is seeking an Administrative Assistant I to join our growing team.

The role supports leadership and staff with scheduling, correspondence, documentation, and overall office coordination to ensure efficient daily operations. The ideal candidate is highly organized, detail-oriented, and proactive with strong interpersonal and communication skills, able to manage multiple tasks in a fast-paced environment.