Project Coordinator

UES; Flagstaff (AZ); On-site; USD 52,000 - 84,000; Full time

Job summary

UES in Flagstaff, AZ seeks a Project Coordinator to support complex projects across geotechnical, environmental and materials teams. You will bridge project managers, technicians, inspectors, clients and internal teams to keep initiatives on track from concept to completion.

This role emphasizes coordinating schedules, gathering documentation, supporting proposals, and maintaining records to ensure timely client deliverables in a professional office setting.

Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, or related field preferred.
• 2+ years of experience in project coordination or administrative support in a technical/service-based industry.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office; familiarity with MS Project/Smartsheet/Monday.com is a plus.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with engineering, construction, or environmental services terminology is preferred.

Responsibilities

• Serve as a central point of coordination between project managers, field technicians, inspectors, clients, contractors, and internal teams to help ensure projects are organized, on schedule, and positioned for success.
• Coordinate daily project scheduling and dispatch activities, adapting to changing priorities and helping teams respond efficiently to client needs.
• Support project setup and administration by collecting required documentation, maintaining project records, and ensuring information is accurate, accessible, and up to date.
• Partner with project managers to prepare proposals, gather project information, and assist with estimating, reporting, and project closeout activities.
• Facilitate communication across multiple departments and stakeholders, helping ensure project requirements, schedules, and deliverables remain aligned.
• Review and organize project reports, inspection documentation, and supporting materials to help maintain quality, consistency, and timely client deliverables.
• Maintain project tracking systems, SharePoint folders, schedules, and operational documents to support visibility and efficient project execution.
• Assist with change orders, client requests, insurance and compliance documentation, and other project coordination activities throughout the project lifecycle.
• Help identify scheduling conflicts, documentation gaps, and project support needs while proactively working with team members to keep projects moving forward.
• Contribute to continuous improvement efforts by helping develop, update, and streamline forms, processes, and project coordination tools.

Skills

Strong organizational skills

Attention to detail

Verbal and written communication

Independent and collaborative work

Familiarity with engineering/construct

Education

Associate’s or Bachelor’s degree in Business or Project Management

Tools

Microsoft Office Suite

MS Project

Smartsheet

Monday.com

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

As a Project Coordinator, you'll be at the center of exciting projects that bring together diverse teams across the organization. This role offers the opportunity to collaborate with project leaders, technical specialists, and stakeholders to help drive initiatives from concept to completion. By fostering communication, coordinating resources, and helping remove roadblocks, you'll play a key role in keeping projects on track and enabling teams to achieve meaningful business results.

Responsibilities

• Serve as a central point of coordination between project managers, field technicians, inspectors, clients, contractors, and internal teams to help ensure projects are organized, on schedule, and positioned for success.
• Coordinate daily project scheduling and dispatch activities, adapting to changing priorities and helping teams respond efficiently to client needs.
• Support project setup and administration by collecting required documentation, maintaining project records, and ensuring information is accurate, accessible, and up to date.
• Partner with project managers to prepare proposals, gather project information, and assist with estimating, reporting, and project closeout activities.
• Facilitate communication across multiple departments and stakeholders, helping ensure project requirements, schedules, and deliverables remain aligned.
• Review and organize project reports, inspection documentation, and supporting materials to help maintain quality, consistency, and timely client deliverables.
• Maintain project tracking systems, SharePoint folders, schedules, and operational documents to support visibility and efficient project execution.
• Assist with change orders, client requests, insurance and compliance documentation, and other project coordination activities throughout the project lifecycle.
• Help identify scheduling conflicts, documentation gaps, and project support needs while proactively working with team members to keep projects moving forward.
• Contribute to continuous improvement efforts by helping develop, update, and streamline forms, processes, and project coordination tools.

Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively in a fast‑paced environment.
• Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off‑site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in‑person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here