Multidisciplinary Project Coordinator

UES; Flagstaff (AZ); On-site; USD 52,000 - 84,000; Full time

Job summary

UES in Flagstaff, AZ seeks a Project Coordinator to support complex projects across geotechnical, environmental and materials teams. You will bridge project managers, technicians, inspectors, clients and internal teams to keep initiatives on track from concept to completion.

This role emphasizes coordinating schedules, gathering documentation, supporting proposals, and maintaining records to ensure timely client deliverables in a professional office setting.

Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, or related field preferred.
• 2+ years of experience in project coordination or administrative support in a technical/service-based industry.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office; familiarity with MS Project/Smartsheet/Monday.com is a plus.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with engineering, construction, or environmental services terminology is preferred.

Responsibilities

• Serve as a central point of coordination between project managers, field technicians, inspectors, clients, contractors, and internal teams to help ensure projects are organized, on schedule, and positioned for success.
• Coordinate daily project scheduling and dispatch activities, adapting to changing priorities and helping teams respond efficiently to client needs.
• Support project setup and administration by collecting required documentation, maintaining project records, and ensuring information is accurate, accessible, and up to date.
• Partner with project managers to prepare proposals, gather project information, and assist with estimating, reporting, and project closeout activities.
• Facilitate communication across multiple departments and stakeholders, helping ensure project requirements, schedules, and deliverables remain aligned.
• Review and organize project reports, inspection documentation, and supporting materials to help maintain quality, consistency, and timely client deliverables.
• Maintain project tracking systems, SharePoint folders, schedules, and operational documents to support visibility and efficient project execution.
• Assist with change orders, client requests, insurance and compliance documentation, and other project coordination activities throughout the project lifecycle.
• Help identify scheduling conflicts, documentation gaps, and project support needs while proactively working with team members to keep projects moving forward.
• Contribute to continuous improvement efforts by helping develop, update, and streamline forms, processes, and project coordination tools.

Skills

Strong organizational skills

Attention to detail

Verbal and written communication

Independent and collaborative work

Familiarity with engineering/construct

Education

Associate’s or Bachelor’s degree in Business or Project Management

Tools

Microsoft Office Suite

MS Project

Smartsheet

Monday.com

Job description

UES in Flagstaff, AZ seeks a Project Coordinator to support complex projects across geotechnical, environmental and materials teams. You will bridge project managers, technicians, inspectors, clients and internal teams to keep initiatives on track from concept to completion.

This role emphasizes coordinating schedules, gathering documentation, supporting proposals, and maintaining records to ensure timely client deliverables in a professional office setting.