Project Coordinator / Data Analyst

ThinkOps; United States; Remote; USD 34,000 - 55,000; Part time

Job summary

ThinkOps is seeking a highly organized Project Coordinator / Data Analyst to support an active HRIS Transformation project on a temporary contract basis. You will collaborate with the Program Manager and cross-functional leads to coordinate activities, document progress, and analyze data.

The role requires strong Excel skills, attention to detail, and the ability to manage multiple priorities in a fast-paced HRIS environment. Remote US-based work with the project team is available.

Qualifications

• 2–5 years of experience in project coordination or data analysis.
• Advanced Excel skills including formulas, pivots and data reconciliation.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Experience collaborating with cross-functional teams.
• Ability to learn new systems quickly.

Responsibilities

• Coordinate project meetings, including scheduling, agendas, meeting notes, action items, and follow‑ups.
• Maintain project plans, timelines, milestones, task trackers, and RAID logs (risks, assumptions, issues, and dependencies).
• Gather progress updates from workstream owners and assist with preparing project status reports.
• Monitor outstanding action items, deadlines, and dependencies, proactively following up with responsible stakeholders.
• Organize and maintain project documentation, requirements, process maps, testing materials, and implementation deliverables.
• Assist with gathering, documenting, and organizing business and system requirements.
• Identify gaps, outstanding questions, and follow‑up needs, escalating issues appropriately.
• Support system testing activities, including test scenario documentation, results tracking, defect logging, and resolution follow‑up.
• Support HRIS data analysis, cleanup, validation, reconciliation, and preparation for system imports.
• Analyze and compare employee, position, organizational, and other HR‑related data across multiple systems and files.
• Identify data discrepancies, missing information, and inconsistencies requiring further investigation or correction.
• Develop and maintain Excel workbooks, data trackers, reconciliation reports, and other analysis tools.
• Work with HR, Payroll, IT, and other stakeholders to investigate data issues and track resolution.

Skills

Data analysis

Excel proficiency

Organization

Communication

Independent work

Multi-tasking

Tools

Dayforce

Dynamics365

Smartsheet

Job description

Seeking a highly organized, detail-oriented Project Coordinator / Data Analyst to support an active HRIS Transformation project.

This temporary contract position will work closely with the Program Manager and cross-functional workstream leads to support project coordination, documentation, reporting, and data analysis.

The ideal candidate is comfortable managing multiple priorities, working with large datasets, and following through on tasks with minimal oversight. This is a hands‑on role requiring someone who can quickly learn the project environment, take ownership of assigned activities, and help keep workstreams organized and moving forward.

Key Responsibilities

Project Coordination & Reporting

• Coordinate project meetings, including scheduling, agendas, meeting notes, action items, and follow‑ups.
• Maintain project plans, timelines, milestones, task trackers, and RAID logs (risks, assumptions, issues, and dependencies).
• Gather progress updates from workstream owners and assist with preparing project status reports.
• Monitor outstanding action items, deadlines, and dependencies, proactively following up with responsible stakeholders.
• Organize and maintain project documentation, requirements, process maps, testing materials, and implementation deliverables.
• Assist with gathering, documenting, and organizing business and system requirements.
• Identify gaps, outstanding questions, and follow‑up needs, escalating issues appropriately.
• Support system testing activities, including test scenario documentation, results tracking, defect logging, and resolution follow‑up.

Data Analysis & Validation

• Support HRIS data analysis, cleanup, validation, reconciliation, and preparation for system imports.
• Analyze and compare employee, position, organizational, and other HR‑related data across multiple systems and files.
• Identify data discrepancies, missing information, and inconsistencies requiring further investigation or correction.
• Develop and maintain Excel workbooks, data trackers, reconciliation reports, and other analysis tools.
• Work with HR, Payroll, IT, and other stakeholders to investigate data issues and track resolution.

Qualifications

Required

• 2–5 years of experience in project coordination, project management support, business analysis, data analysis, or a related role.
• Strong Microsoft Excel skills, including experience working with large datasets, lookup formulas, pivot tables, and data reconciliation.
• Excellent organizational skills with the ability to manage multiple workstreams, deadlines, and competing priorities.
• Strong attention to detail and ability to identify discrepancies, patterns, and potential issues in data.
• Experience maintaining project trackers, documentation, action items, and status reports.
• Strong written and verbal communication skills with the ability to coordinate across different teams and stakeholders.
• Ability to take direction, ask thoughtful questions, and work independently once priorities and expectations are established.
• Comfortable learning new systems, processes, and tools quickly.

Preferred

• Experience with Dayforce and Dynamics365.
• Experience using Smartsheet or similar project management tools.
• Experience supporting system testing, data migrations, or implementation activities.

What We're Looking For

We're looking for someone who can balance strong project coordination skills with hands‑on analytical work. This person should be comfortable moving between organizing project activities, following up with stakeholders, and working directly in Excel to analyze and validate data.

Success in this role requires someone who is proactive, dependable, and resourceful. The right candidate will take ownership of assigned tasks, communicate progress clearly, and recognize when something needs attention without waiting to be asked.

• Position Type: Temporary contract position supporting an active project
• Duration: Project‑based, with duration and anticipated hours to be confirmed
• Location / Work Arrangement: US based, remote