Interior Project Coordinator

Allied Fire Protection; Carrollton (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Allied Fire Protection in Carrollton, TX is seeking an Interior Project Coordinator to support project managers and customers in a fast-paced construction environment. You will develop and maintain detailed project schedules, assist with estimates and budgets, coordinate procurement, and manage document control and change orders.

Procore experience is required to track progress, ensure safety and quality standards, and keep all stakeholders aligned.

Qualifications

• High school diploma or GED required.
• Construction scheduling, PO and process flow experience is a plus.
• Experience in similar industry administrative roles preferred (renting lifts or heavy equipment with vendors preferred).
• PROCORE experience is required.

Responsibilities

• Collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules using Procore or similar software.
• Assist in preparing and reviewing construction estimates and budgets utilizing construction estimating tools.
• Coordinate procurement processes, including tracking contracts, purchase orders, and delivery schedules.
• Monitor project progress through site visits, ensuring adherence to safety protocols and quality standards.
• Manage document control using Bluebeam or comparable software to review drawings, change orders, and RFIs.

Skills

Detail oriented

Communication skills

Organization

Time management

Education

High School diploma or GED

Tools

Procore

Bluebeam

MS Office

PDF creation

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FULL-TIME Clerical Carrollton, TX, US

4 days ago Requisition ID: 1578

INTERIOR PROJECT COORDINATOR

JOB DESCRIPTION

Job Responsibilities include but are not limited to:

• Collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules using Procore or similar construction management software.
• Assist in preparing and reviewing construction estimates and budgets utilizing construction estimating tools.
• Coordinate procurement processes, including tracking contracts, purchase orders, and delivery schedules.
• Monitor project progress through regular site visits and updates, ensuring adherence to safety protocols and quality standards.
• Manage document control using Bluebeam or comparable software to review drawings, specifications, change orders, and RFIs (Requests for Information).
• Facilitate communication between all project stakeholders to resolve issues promptly and keep projects on track.
• Support contract administration by reviewing contractual obligations and tracking deliverables throughout the project lifecycle.
• Maintain accurate records of project activities, including daily reports, meeting minutes, and change logs.
• Request Construction Schedule from General Contractor
• Maintain Operations Meeting spreadsheet
• Process Change Orders and maintain Change Order Request Log with deadlines for submittal
• Maintain Workmanship Log for punch list tracking on jobs
• Lift Rentals – tracking, call off, transfers and enters POs
• Verify Foreman Packs
• Verify Test Packs
• Follow Ups from Meetings
• Combined notes from Co-CEO, Construction Manager and Estimation Manager
• To Do lists with deadlines for Construction Manager to distribute
• Process Construction contracts
• Job Set Up for Construction contracts
• Set Up Job Folders for Construction
• Issue PO# to vendors
• Process & receive Purchase Orders to push to Accounts Payable.
• Save Materials Quotes – historical data for fab
• Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site

Knowledge:

• High School diploma or GED is required

Work Experience:

• Construction experience required, scheduling, PO and process flow experience is a plus
• Similar industry administrative experience is preferred (renting lifts or heavy equipment with vendors preferred)

Skills and Competencies:

• PROCORE experience is required
• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products including Word and Excel
• Proficient in PDF creation
• Must have valid state driver's license and good driving record

Physical Requirements

• 100% Office Setting, including sitting, some bending, some lifting, walking and viewing