Project Coordinator (Business & Marketing)

TCWGlobal; Culver City (CA); Hybrid; USD 55,000 - 62,000; Full time

Job summary

TCWGlobal is seeking an organized and proactive Project Coordinator to support business and marketing initiatives. You will coordinate project schedules, manage meeting cadences, maintain workback schedules, and help ensure cross-functional teams remain aligned on priorities, timelines, and deliverables.

The ideal candidate has 4–6 years of experience supporting marketing programs, campaign execution, or project coordination.

Qualifications

• Experience supporting marketing programs, campaigns, or project coordination.
• Strong ability to organize and manage multiple initiatives.
• Effective written and verbal communication across levels.
• Proactive, resourceful problem-solver with attention to detail.
• Ability to collaborate across time zones and teams.
• Experience maintaining schedules, calendars, and briefs.
• Familiarity with marketing documentation and assets.
• Ability to prioritize and meet tight deadlines.
• Experience with cross-functional coordination across departments.
• Comfort with quickly changing priorities.

Responsibilities

• Coordinate recurring business reviews, meetings, and cross-functional forums across multiple business areas and global time zones.
• Anticipate scheduling conflicts, prioritize critical discussions, and ensure the appropriate stakeholders are available for key meetings.
• Develop, maintain, and monitor detailed workback schedules for major marketing initiatives and business milestones.
• Track project timelines, deliverables, dependencies, and potential risks, proactively flagging delays or issues that may affect execution.
• Develop and maintain marketing calendars, competitive overviews, creative briefs, asset libraries, and campaign documentation.
• Serve as a central point of coordination across cross-functional teams, ensuring alignment on project objectives, timelines, and deliverables.
• Coordinate campaign milestones, approvals, task tracking, and documentation to support successful project execution.
• Collaborate with stakeholders across teams and time zones to maintain clear communication and project alignment.
• Identify opportunities to improve processes, workflows, and cross-functional collaboration.
• Maintain accurate project documentation and ensure deliverables meet established timelines and quality standards.

Skills

Marketing coordination

Project coordination

Detail orientation

Organizational skills

Communication skills

Time management

Cross-functional collaboration

Problem solving

Tools

Quip

Airtable

Keynote

Job description

Project Coordinator (Business & Marketing)

Pay Rate: $40 - $45/hour

Duration: 12-month assignment

Location: Culver City, CA (Onsite/Hybrid)

Summary

We are seeking an organized and proactive Project Coordinator to support business and marketing initiatives. In this role, you will coordinate project schedules, manage meeting cadences, maintain workback schedules, and help ensure cross-functional teams remain aligned on priorities, timelines, and deliverables.

The ideal candidate has experience supporting marketing programs, campaign execution, or project coordination. They are resourceful, detail-oriented, and comfortable managing competing priorities across multiple teams and time zones. This role requires strong ownership of scheduling, project timelines, and coordination processes to help drive successful project delivery.

What You'll Do

• Coordinate recurring business reviews, meetings, and cross-functional forums across multiple business areas and global time zones.
• Anticipate scheduling conflicts, prioritize critical discussions, and ensure the appropriate stakeholders are available for key meetings.
• Develop, maintain, and monitor detailed workback schedules for major marketing initiatives and business milestones.
• Track project timelines, deliverables, dependencies, and potential risks, proactively flagging delays or issues that may affect execution.
• Develop and maintain marketing calendars, competitive overviews, creative briefs, asset libraries, and campaign documentation.
• Serve as a central point of coordination across cross-functional teams, ensuring alignment on project objectives, timelines, and deliverables.
• Coordinate campaign milestones, approvals, task tracking, and documentation to support successful project execution.
• Collaborate with stakeholders across teams and time zones to maintain clear communication and project alignment.
• Identify opportunities to improve processes, workflows, and cross-functional collaboration.
• Maintain accurate project documentation and ensure deliverables meet established timelines and quality standards.

What You Bring

• 4-6 years of experience supporting marketing programs, campaign execution, project coordination, or related marketing functions.
• Strong project coordination skills and exceptional attention to detail.
• Excellent organizational skills, with the ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to communicate clearly and concisely across all levels of an organization.
• A proactive, resourceful, and flexible approach to problem-solving and project management.
• Ability to coordinate multiple projects, manage schedules, and maintain accountability for deliverables.

Bonus Points If You Have

• Experience supporting subscription services, consumer technology products, digital services, or direct-to-consumer marketing programs.
• Familiarity with marketing channels such as paid media, owned channels, partner marketing, lifecycle marketing, and digital media.
• Understanding of customer lifecycle marketing, campaign measurement, and performance reporting.
• Experience synthesizing campaign results into clear, structured, audience-appropriate summaries.
• Strong cross-functional collaboration skills and a team-oriented, solution-focused mindset.
• Proficiency with collaborative productivity and presentation tools such as Quip, Airtable, and Keynote.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.