Project Coordinator III (Business and Marketing)

Aquent; Culver City (CA); On-site; USD 34,000 - 55,000; Full time

Job summary

Aquent is seeking a Project Coordinator to support our global Services Business and Marketing teams. The role owns scheduling, meeting cadence, and workback schedules for the project management team, keeping cross-functional partners aligned on upcoming deliverables.

Responsibilities include managing recurring business reviews across time zones, building detailed work back schedules for marketing moments, developing calendars and campaign documentation, and driving cross-functional

Qualifications

• 4–6 years of experience supporting marketing programs or related functions.
• Strong project coordination capability with attention to detail.
• Excellent organization and ability to manage competing priorities and deadlines.

Responsibilities

• Programmatically manage recurring business reviews, meeting cadences, and cross-functional forums across multiple Lines of Business and global time zones.
• Anticipate scheduling conflicts, prioritize critical path discussions, and coordinate attendee quorum.
• Build, maintain, and monitor detailed work back schedules for key marketing and business moments, flagging risks, slips, and cross-functional dependencies before they become blockers.
• Develop and manage marketing calendars, competitive overviews, creative scoping, asset libraries, and campaign documentation.
• Collaborate with a broad range of teams across different time zones.
• Help drive continuous improvement in processes, workflows, and cross-functional collaboration.
• Serve as a key point of coordination across cross-functional teams, ensuring alignment on deliverables, timelines, dependencies, and campaign objectives.
• Coordinate project timelines, calendars, approvals, task management, and key milestones to ensure successful campaign delivery.

Skills

Project coordination

Scheduling

Cross-functional collaboration

Attention to detail

Communication

Education

Bachelor's degree

Tools

Quip

Airtable

Keynote

Job description

Our clients Services Business and Marketing team is seeking an enthusiastic Project Coordinator to support global business and marketing. The Project Coordinator owns scheduling, meeting cadence, and workback schedules for the Business and Marketing project management team, keeping cross-functional partners aligned on what’s upcoming and accountable for deliverables. The ideal candidate is organized, resourceful, and flexible, with ownership-level accountability for scheduling and meeting cadence rather than a purely administrative support function. They demonstrate a positive attitude, strong project management skills, and high sense of quality.

Responsibilities

• Programmatically manage recurring business reviews, meeting cadences, and cross-functional forums across multiple Lines of Business and global time zones.
• Anticipate scheduling conflicts, prioritize critical path discussions, and coordinate attendee quorum.
• Build, maintain, and monitor detailed work back schedules for key marketing and business moments, flagging risks, slips, and cross-functional dependencies before they become blockers.
• Develop and manage marketing calendars, competitive overviews, creative scoping, asset libraries, and campaign documentation.
• Collaborate with a broad range of teams across different time zones.
• Help drive continuous improvement in processes, workflows, and cross-functional collaboration.
• Serve as a key point of coordination across cross-functional teams, ensuring alignment on deliverables, timelines, dependencies, and campaign objectives.
• Coordinate project timelines, calendars, approvals, task management, and key milestones to ensure successful campaign delivery.

Highly organized, efficient, resourceful, and proactive.

Minimum Qualifications

• 4-6 years of experience supporting marketing programs, campaign execution, project coordination, or related marketing functions.
• Strong project coordination capability with exceptional attention to detail.
• Strong organizational skills and ability to manage competing priorities while also meeting deadlines and maintaining high-quality standards.
• Effective communication skills and the ability to communicate clearly and concisely across all levels of an organization.
• Bachelor’s degree required.

Preferred Qualifications

• Experience supporting subscription services, consumer technology products, digital services, or direct-to-consumer marketing programs.
• Familiarity with a variety of marketing channels, including paid media, owned channels, partner marketing, lifecycle marketing, and digital media.
• Understanding of customer lifecycle marketing, campaign measurement, and performance reporting, with the ability to synthesize results in a clear, structured, and audience-appropriate manner.
• Outstanding cross-functional collaboration skills with a team-first and solution-oriented mentality.
• High proficiency in collaborative productivity tools (e.g., Quip, Airtable, and Keynote).