Project Coordinator

Commonwealth Associates, Inc.; Gahanna (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Commonwealth Associates, Inc. is seeking a Project Coordinator to work with project teams to coordinate schedules and budgets, and to support daily department operations.

You will handle proposal preparation, meetings, reports, change orders, travel arrangements, and documentation, ensuring smooth day-to-day operations. Proficiency in MS Office and ability to manage multiple tasks in a fast-paced environment is preferred.

Qualifications

• Experience coordinating proposals and data for projects.
• Ability to create agendas and take meeting notes.
• Familiarity with project schedules, budgets and reporting processes.

Responsibilities

• Coordinate proposal preparation and centralize data.
• Plan project update meetings, create agendas, record and distribute notes.
• Monitor project plans, work hours, budgets and expenditures.
• Prepare reports for Project Manager review.
• Assist in Change Order development and client sign-off.
• Provide initial, line-item review for expenses and time.
• Assist in preparing construction packages and maintaining project files.
• Provide administrative support for department operations.
• Arrange travel for professionals and process expense reports.
• Create, edit and maintain department/project documentation.
• Prepare purchase requisitions for management review.
• Assist in regular reports and PE license applications.

Skills

Proposal coordination

Scheduling

Budgeting

Administrative support

Tools

MS Office

Job description

The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department.

Job Responsibilities

• Coordinates proposal preparation. Gathers data and documents to a centralized location.
• Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes.
• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line item review for expenses and time.

Assists in preparing construction packages.

Maintains project files.

Provides administrative support for department operations.

• Prepares travel arrangements for professionals within assigned team and process expense reports for high volume travel professionals.
• Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals.
• Prepares purchase requisitions for review and approval by management.
• Assists in the preparation of regularly scheduled reports.
• Assists with PE license applications and renewals.