Project Coordinator 93757776

icreatives; Portland (OR); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Paid training

Casual studio environment

Team events

Job summary

icreatives is seeking a detail-oriented Project Coordinator to help bring retail design projects and brand experiences to life—from planning through final installation. You will support Project Managers and work with designers, vendors, clients, and installers to keep projects on time and on budget.

This on-site, contract-to-hire role in Portland, OR is ideal for someone early in their project management career who thrives in a fast-paced, creative environment.

Qualifications

• 1–2 years of experience in project coordination, events, design, marketing, or related field.
• Highly organized with strong attention to detail and ability to manage multiple deadlines.
• Clear written and verbal communication skills; comfortable with project management tools like Asana or MS Project and Microsoft Office/Google Suite.
• Collaborative, adaptable, and eager to learn.

Responsibilities

• Assist Project Managers with scheduling, task tracking, and documenting projects.
• Organize meetings, prepare status reports, and track milestones.
• Coordinate communication between clients, internal teams, vendors, and installers.
• Support budget tracking by maintaining expense records and quotes.
• Assist with sourcing vendors, briefs, and tracking deliverables.
• Help maintain brand and design consistency during execution.
• Learn fabrication, production, and installation processes with the team.

Skills

Organized

Communication

Multitasking

Team collaboration

Tools

Asana

MS Project

MS Office / Google Suite

Job description

Project Coordinator | Contract to Hire | On-Site

TTH $50K - $60K | $25.00 - $30.00/hour

Location: Portland, OR

An independent design studio creating branded environments is looking for a detail-oriented and proactive Project Coordinator to help bring retail design projects and brand experiences to life — from initial planning through final installation. This is a great role for someone early in their project management career who thrives in a fast-paced, creative environment. You'll support Project Managers and work directly with designers, vendors, clients, and installers to keep projects running smoothly, on time, and on budget.

What You'll Do

Project Support

• Assist Project Managers with scheduling, task tracking, and maintaining project documentation
• Help organize meetings, prepare status reports, and track milestones
• Communication + Coordination
• Coordinate communication between clients, internal design teams, vendors, and installers
• Ensure everyone has the information and resources needed to move work forward
• Support budget tracking by maintaining expense records and gathering vendor quotes
• Assist with sourcing vendors, providing project briefs, and tracking deliverables
• Partner with the design team to help maintain brand and design consistency during execution
• Learn fabrication, production, and installation processes by working alongside the team

On-Site + Events

• Provide logistical support during installations and events
• Help ensure teams have what they need on site for a smooth rollout
• Growth
• Participate in project debriefs and apply feedback to strengthen your project management skills

What You Bring

• 1–2 years of experience in project coordination, events, design, marketing, or a related field. Internships and academic projects welcome
• Highly organized with strong attention to detail and ability to manage multiple deadlines
• Clear written and verbal communication skillsComfortable with project management tools like Asana, MS Project, or similar, plus Microsoft Office/Google Suite
• Collaborative, adaptable, and eager to learn
• Genuine interest in design, fabrication, and how things get made

What We Offer

• Paid time off including holidays and sick leave
• Paid training and professional development opportunities
• Casual, collaborative studio environment with a hardworking, supportive team
• Regular team events and outings

This is an on-site, fast-paced role with shifting priorities. You'll be working closely with both creative and production teams. Occasional support during installations or events outside standard hours may be required.

This is a contract-to-hire, on-site position in Portland, OR. Remote work is not available.

icreatives is an Equal Employment Opportunity Employer. We consider all applicants without regard to protected characteristics and are committed to a workplace where diversity, equity, and inclusion fuel creative excellence.