Project Coordinator

Floorology; Town of Wausau (WI); On-site; USD 40,000 - 50,000; Full time

Job summary

A design-build firm in Wausau is looking for a Project Coordinator (Design & Technical Support) to assist with designs and technical documentation. Responsibilities include creating space plans, coordinating project schedules, and ensuring accuracy across all project documentation. Ideal candidates will have experience with design software like Chief Architect and possess strong organizational and communication skills. This full-time role also offers opportunities for advancement as the firm grows.

Qualifications

• Experience coordinating projects and maintaining documentation.
• Strong organizational skills to manage schedules and client interactions.
• Ability to create 3D models and construction drawings.

Responsibilities

• Create space plans and technical documentation.
• Coordinate project schedules and maintain project files.
• Support client meetings with updated plans and timelines.

Skills

Experience with space planning and 3D design software

Proficiency in Chief Architect or Bluebeam

Attention to detail

Strong communication skills

Ability to interpret design intent

Education

Background in interior design or related field

Tools

Chief Architect

Bluebeam

Job description

Project Coordinator (Design & Technical Support)

Type: Full-Time

Reports To: Design Consultant

Compensation Range: $40,000 – $50,000 per year (DOE)

About the Role

The Project Coordinator (Design & Technical Support) plays a critical role in supporting our design-build projects by combining project coordination, space planning, and 3D/technical documentation. This position works closely with the Design Consultant to translate design intent into accurate layouts, drawings, and project documentation — while keeping timelines, communication, and details aligned.

This role is ideal for someone who enjoys both technical design tools and organized project execution, and who thrives on precision.

Key Responsibilities

Space Planning & 3D / Technical Support

• Create and modify space plans, layouts, and construction-ready drawings
• Develop and update 3D models and renderings using tools such as Chief Architect, Bluebeam, and other design/documentation software
• Translate design concepts into accurate plans for client review, internal coordination, and installation
• Assist with revisions based on client feedback, field conditions, or scope changes
• Maintain drawing accuracy throughout the life of the project

Project Coordination & Documentation

• Coordinate project schedules, milestones, and internal deadlines
• Maintain complete project files including drawings, selections, specifications, and approvals
• Track change orders, revisions, and client sign-offs
• Ensure project documentation is current, consistent, and clearly communicated

Client & Team Support

• Support client meetings with updated plans, visuals, and documentation
• Communicate next steps and timeline impacts related to design or scope changes
• Serve as a point of continuity between design, project management, and installation teams
• Prepare and share drawings and specifications with vendors and installers as needed
• Assist with product coordination, lead times, and technical clarifications
• Help ensure field teams have accurate, up-to-date plans and information

Systems, Accuracy & Process

• Maintain accurate records across project management and CRM systems
• Catch discrepancies early and resolve them before they impact schedule or cost
• Assist in refining internal documentation standards and workflowsSupport quality control across drawings, specifications, and project files

Required Skills & Qualifications

• Experience with space planning and 3D design software
• Proficiency or working knowledge of Chief Architect, Bluebeam, or similar tools
• Strong attention to detail and technical accuracy
• Ability to interpret design intent, field conditions, and construction constraints
• Excellent organization and communication skills

Preferred Experience

• Background in interior design, architectural drafting, construction technology, or related field
• Experience supporting remodeling, design-build, or construction projects
• Familiarity with residential building standards and installation requirements
• Ability to read and produce construction drawings

Growth Path

As Floorology continues to grow into larger-scale remodels and new construction projects, this role may evolve into Senior Project Coordinator, Design Technologist, Technical Design Manager, or Operations-focused roles.

How to Apply

Please submit your Resume, Cover Letter, and Portfolio (if available) to:

Mon-Thu: 10:00am - 5:00pm
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