Technical Project Manager / Coordinator

FB International Inc.; Fairfield (NJ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Job summary

FB International Inc. seeks a Project Manager / Coordinator for Trade Shows & Experiential Environments based in New Jersey.

You will manage end-to-end deployment of trade show booths, pop-ups, country pavilions, and retail installations, balancing HQ planning with on-site leadership. This role requires travel to major venues, overseeing live installations, resolving issues in real time, and ensuring seamless handovers to clients while coordinating with design, fabrication, and installation

Qualifications

• Bachelor’s degree or equivalent work experience plus 2+ years in trade show coordination or related fields.
• Willingness to travel domestically and work flexible hours, including weekends or overnights.
• Ability to read and cross-reference floor plans, CAD elevations, and fabrication drawings.
• Proficiency with standard project management tools and file handling in AutoCAD, Illustrator, Photoshop, SketchUp or Rhino.

Responsibilities

• Coordinate multiple trade show exhibits, pop-ups, and visual merchandising environments from kickoff through striking and teardown.
• Serve as the primary point of contact between global clients, internal design/printing studios, suppliers, and on-site field crews.
• Travel to major venues to manage installation windows, direct labor, and on-site client requests.
• Prepare project specifications, material lists, production timelines, and comprehensive technical documentation.
• Monitor progress across custom construction, graphics printing, and bespoke furniture rentals.
• Coordinate venue move-in/move-out schedules and support budgets and quotes.

Skills

Project coordination

Trade show coordination

Exhibit production

Events planning

Visual merchandising

CAD elevations

Project management software

Floor plans interpretation

Education

Bachelor’s degree or equivalent

Tools

AutoCAD

Adobe Illustrator

Adobe Photoshop

SketchUp

Rhino

Job description

Project Manager / Coordinator – Trade Shows & Experiential Environments

About the Role

We are seeking a highly organized, mobile, and proactive Project Coordinator to support the end-to-end management of diverse physical environments. Moving far beyond static retail displays, you will be the operational linchpin coordinating trade show booths, temporary pop-ups, country pavilions, and retail window installations.

This role requires active, hands-on field coordination, blending desk-based planning at our HQ with travel to major venues to oversee live installations, handle real-time problem-solving, and ensure flawless project handovers to our clients.

Key Responsibilities

• Project Lifecycle Oversight: Coordinate multiple trade show exhibits, pop-ups, and visual merchandising environments simultaneously from kickoff through striking and teardown.
• Central Communication Hub: Serve as the primary point of contact between global clients, internal design/printing studios, custom fabrication suppliers, and on-site field installation crews.
• On-Site Field Management: Travel to major exhibition venues and retail locations to manage late-night or early-morning installation windows, direct union labor/contractors, and handle on-site client requests.
• Documentation & Technical Briefs: Prepare exact project specifications, material lists, production timelines, and comprehensive technical documentation.
• Production & Fabrication Tracking: Monitor progress across custom construction, rigid/flexible graphics printing, and bespoke furniture rentals.
• Complex Logistics Support: Coordinate venue move-in/move-out schedules for convention centers and retail spaces.
• Financial Assistance: Help process vendor estimates, client quotations, and work orders, while monitoring ongoing event and project budgets.

Qualifications

• Education & Experience: Bachelor’s degree or equivalent work experience, paired with 2+ years of experience in trade show coordination, exhibit production, events, visual merchandising, or scenic fabrication.
• Mobility & Flexibility: Willingness and ability to travel frequently (domestically) and work flexible hours—including weekends or overnights—to align with rigid convention center and retail setup schedules.
• Technical & Layout Literacy: Strong ability to read, interpret, and cross-reference floor plans, CAD elevations, and custom fabrication drawings.
• Software Familiarity: Proficiency with standard project management suites. Ability to open, navigate, and review client/designer files within AutoCAD, Adobe Creative Suite (Illustrator, Photoshop), and 3D software (SketchUp or Rhino). (Note: Creating designs from scratch is not required; structural review and marking up layout changes is the focus).

Preferred Qualifications

• Foundational knowledge of diverse fabrication processes, modular building systems, and large-format printing substrates.
• Professional fluency in Italian and/or Spanish is highly valued to support our international client base and global project partnerships.

What We Offer

• Salary: $70,000 – $90,000 base salary, commensurate with experience.
• Benefits: Comprehensive health insurance package and a 401(k) retirement plan.
• Environment: A highly creative, collaborative, and fast-paced international work environment.
• Opportunity: The chance to work directly on-site with leading global brands and international exhibits.