Project Coordinator

Toole Design Group; Los Angeles (CA); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Hybrid schedule (Tue–Thu in office)

Paid holidays

PTO accrual

Employee-owned

Job summary

Toole Design in Los Angeles is seeking a Project Coordinator to support our Project Operations team with project setup, documentation, compliance tracking, invoicing support, and cross-department coordination for timely delivery.

Ideal candidates have 3–5 years of business or project coordination experience, strong Excel skills, and a service-oriented approach. We offer a hybrid schedule, holidays, PTO accrual, benefits, and employee ownership.

Qualifications

• 3–5 years of experience in a business environment, project coordination, or administrative support role.
• Basic knowledge of project management principles.
• Basic understanding of Accounts Payable/Receivable processes strongly preferred.
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite.
• Experience working with an ERP system (Deltek Vantagepoint preferred but not required).
• Experience with Supplier Diversity Management software is preferred but not required.
• Excellent organizational, time management, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide project coordination and administrative support to keep project teams organized and on schedule.
• Assist with project setup, documentation, compliance tracking, invoicing support, and cross-department coordination.
• Ensure project information is current and complete and that teams stay on track.
• Support multiple projects and adapt to a fast-paced environment.

Skills

Project coordination

Administrative support

Communication skills

Time management

Attention to detail

Education

Business-focused degree

Tools

Deltek Vantagepoint

Job description

Description

At Toole Design, we’re leading the way in creating safer, more connected communities through sustainable multimodal transportation design. We’re looking for a Project Coordinator to join our Project Operations team, someone who’s energized to support and strengthen impactful transportation projects by keeping project information organized, coordinating administrative processes, and helping project teams stay on track.

Why You’ll Love Working Here

We are an employee-owned, purpose-driven team of technical experts and operations professionals who believe streets and public spaces should work for everyone. At Toole Design, you'll work alongside thought leaders and industry experts who are committed to mentoring and helping you grow your expertise. We offer:

We offer:

• A collaborative, inclusive culture that supports your growth and advancement
• Hybrid schedule with in-office team days (Tuesday–Thursday)
• 8 paid holidays; and at least 16 days of PTO accrued annually
• Competitive salary, excellent benefits, and transportation perks: Benefits and Support
• Projects that truly improve lives through safe, inclusive design rooted in ethics, empathy, and equity
• Employee-ownership, so we all share in the success we build together

What You’ll Do

As a Project Coordinator, you'll provide project coordination and administrative support that helps our project teams remain organized, accurate, and on schedule. You'll assist with project setup, documentation, compliance tracking, invoicing support, and coordination across multiple departments while ensuring project information is current and complete. Your attention to detail, organization, and service-oriented approach will help teams deliver successful projects.

We are targeting a salary range of $68,000 to $78,000 for this position with flexibility for well-qualified candidates.

Requirements

What You Bring:

• 3–5 years of experience in a business environment, project coordination, or administrative support role, or a business-focused degree with relevant experience
• Basic knowledge of project management principles
• Basic understanding of Accounts Payable/Receivable processes strongly preferred
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite
• Experience working with an ERP system (Deltek Vantagepoint preferred but not required)
• Experience with Supplier Diversity Management software is preferred but not required
• Excellent organizational, time management, and problem-solving skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment

At Toole Design, we foster a collaborative culture and welcome people of all backgrounds to help build more inclusive communities. We strongly encourage women and applicants from underrepresented communities – people of color, LGBTQIA+, immigrants, first-generation college students/graduates, those with disabilities and people at all the intersections in between – to apply. We're proud that about half our managers are women and we are committed to diverse leadership that reflects the communities we serve. Toole Design is a woman-owned, equal opportunity employer (EO/AA/VEV/Disabled employer).

At Toole Design, people are at the center of everything we do. We bring this value to our recruitment process and do not use AI, automated filtering algorithms, or bot screening. We believe every candidate deserves a thoughtful review, so every application is read by a member of our team.

For more information about Toole Design, visit our website and follow us on LinkedIn, Instagram, or Facebook.