Project Coordinator

Sea Breeze Properties; San Diego (CA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off

Job summary

Sea Breeze Properties is looking for a Project Coordinator to provide vital administrative and operational support to the Construction team. This position involves coordinating project documentation and managing communications with subcontractors to ensure timely execution of construction projects.

Ideal candidates will have experience in construction or real estate, excellent organizational and communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Competitive salary and benefits such as medical insurance, 401(k) matching, and paid time off are offered.

Qualifications

• 3–5+ years of experience in construction, real estate development, or related industries.
• Strong understanding of construction lien laws.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Assist with preparation and review of construction-related documentation.
• Coordinate submittals and track approval status.
• Review and process subcontractor and vendor invoices for accuracy.

Skills

Organizational skills

Excellent written and verbal communication

Technical experience in contract administration

Ability to manage multiple priorities

Education

Bachelor's degree in Business Administration or Construction Management

Tools

Yardi Voyager Construction module

Microsoft Office

Google Suite

Job description

Salary Range: $75,000 - $95,000 (based on experience)

Position Overview

The Project Coordinator will provide administrative and operational support to the Construction team at Sea Breeze Properties. This role plays a key part in coordinating project documentation, vendor and subcontractor communications, billing administration, and internal workflows to support the successful execution of construction projects.

The position works closely with project managers, field teams, subcontractors, and internal departments to maintain organized project records, facilitate contract and billing processes, and ensure timely communication across stakeholders. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction and real estate development environment.

This position will be based at our North City office.

Role Responsibilities and Duties

Construction Project Administration

• Assist with preparation and review of construction-related documentation, including contracts, permits, and project files
• Coordinate submittals and track approval status
• Maintain organized project documentation including RFPs, invitations to bid, submittals, change orders, and meeting records
• Support project closeout activities, including preparation of closeout packages, warranties, as-builts, and turnover documentation to property management
• Coordinate and schedule project meetings
• Assist with project reporting
• Coordinate other third parties as needed

Vendor and Subcontractor Administration

• Assist with onboarding vendors and subcontractors
• Maintain vendor compliance documentation including insurance certificates, W-9s, and related records
• Assist with communication between subcontractors and internal project teams
• Support bid tracking, subcontract documentation, and procurement activities

Billing and Financial Coordination

• Review and process subcontractor and vendor invoices for accuracy and completeness
• Track preliminary notices and lien releases
• Serve as the liaison between the Construction team and the Accounting Department, coordinating vendor payments, expense tracking, and purchase orders
• Maintain contract records and project cost documentation
• All other job related duties as requested

Qualifications for the Role

• 3–5+ years of experience, preferably in construction, real estate development, or related industries
• Experience with Yardi Voyager Construction module/Yardi Elevate Construction Manager or similar program
• Bachelor's degree in Business Administration, Construction Management, or related field preferred
• Working knowledge of construction lien laws
• Technical experience in contract administration
• Strong organizational skills with the ability to prioritize effectively and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• High sense of urgency and ability to work independently
• Ability to brainstorm and propose solutions proactively
• Accountability for mistakes and commitment to continuous improvement
• Advanced knowledge of office technology including Microsoft Office, Dropbox, Google Suite, and Adobe software
• Ability to maintain confidentiality and exercise discretion with a strong sense of ethics
• Comfortable in a fast-paced, entrepreneurial atmosphere

Benefits for full‑time positions

• Medical Insurance: We fully cover a base-level Blue Shield or Kaiser plan. You also have the option to upgrade to enhanced plans at an additional cost.
• Family Coverage: Employees may purchase additional coverage for eligible family members.
• Flexible Spending & Health Accounts: We offer Dependent Care FSA, Traditional and Limited Purpose FSA, and HSA options (eligibility and plan selection apply).
• Company-Paid Protection Plans: Life Insurance, Accidental Death & Dismemberment (AD&D), and Long-Term Disability Insurance.
• Optional Coverage: Employees can opt into additional plans at their own cost, including Dental, Vision, Accident, Critical Illness, Hospital Confinement, Legal Shield, and Identity Theft protection.
• Benefits Eligibility: Coverage begins on the first day of the month following your start date.
• 401(k) Retirement Plan: We offer a 401(k) plan with up to a 4% company match, available after one year of employment.
• Paid Time Off: A Flexible Vacation Policy becomes available after your first 90 days of employment.

About Us

At Sea Breeze Properties (SBP) (www.seabreezeproperties.com), we believe the places people live, work and play have the power to shape lives. Since 1998, SBP has been developing and operating real estate in North County San Diego, which has grown to a portfolio valued at over $2 billion. Headquartered in Carmel Valley, SBP is guided by a singular purpose: to improve quality of life, strengthen community, and leave the world better than we found it. SBP is entrepreneurial, fast-paced, and deeply supportive and an ambitious spirit remains the centre of the company’s culture.

Why Join Us

At Sea Breeze Properties, you’ll join a dynamic, entrepreneurial team passionate about shaping San Diego’s communities. We combine the energy of a startup with the stability of an established firm, encouraging innovation, initiative, and collaboration at every level. We welcome diverse perspectives and value each team member’s contributions, fostering a supportive environment where you can grow professionally and make a real impact.

Disclaimer

Sea Breeze Properties conducts post-offer, pre‑employment background checks in compliance with federal, state, and local laws, including California’s Fair Chance Act. A background check will only be conducted after a conditional offer of employment has been made. Convictions will not automatically disqualify a candidate from employment and will be considered on a case‑by‑case basis, consistent with applicable law.