Accounting Admin / Service Coordinator

The Contractor Consultants; Santa Clara (CA); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401k matching

Paid time off

Job summary

Mission City Construction Inc. is looking for an Accounting Admin / Service Coordinator in Santa Clara, CA. This role supports high-end construction and design operations with opportunities for professional growth into roles such as Service Manager or Project Accountant.

The ideal candidate will manage financial systems and operations, coordinate service requests, and possess strong accounting principles. Benefits include competitive pay, health insurance, and performance-based raises.

Qualifications

• Strong understanding of basic accounting principles.
• Proficiency in Microsoft Office, especially Excel.
• Fluency in English with strong verbal/written skills.

Responsibilities

• Coordinate service work requests and manage billing.
• Process accounting data including orders and receipts.
• Maintain organized job folders and records.

Skills

Basic accounting principles

Microsoft Excel

Effective communication skills

Organizational skills

Problem-solving skills

Tools

Sage 100c

QuickBooks

Microsoft Office

Job description

Accounting Admin / Service Coordinator – Support High-End Construction and Design Operations

Job Overview

• Company: Mission City Construction Inc.
• Salary/Pay Rate: Starting at $24.00 per hour (Range: $48,000 - $70,000 per year, based on experience).
• Location: Santa Clara, CA.
• Job/Employment Type: Full Time.
• Project Scope: High-end residential and commercial design-build and property management projects.
• Mandatory Licenses & Certifications: None Required.

The Opportunity

You will play a vital role in keeping our high-end construction and property management operations running seamlessly from our Santa Clara office. This role offers an immediate path for professional growth, allowing you to master our financial systems and operations with direct training. You have the unique opportunity to develop your skills and advance into a Service Manager or Project Accountant role.

How You Will Make An Impact

• Coordinate service work requests and manage the accurate billing of client accounts.
• Process accounting data entry including purchase orders and vendor receipts.
• Maintain organized job folders, record filings, and job expense binders.
• Perform weekly expense audits to identify and resolve unrecorded project costs.
• Assist with internal weekly payroll processing to ensure accurate team compensation.
• Support project management teams by submitting necessary documents to various city offices.
• Manage essential office administrative tasks including supply stocking and snack bar maintenance.

Required Qualifications & Experience

• Strong fundamental understanding of basic accounting principles.
• Proficiency with Microsoft Office suite, specifically Excel, Outlook, and Word.
• Comfort balancing a hybrid workload split between office administration and accounting support.
• Fluency in English with strong, courteous verbal and written communication skills.
• Possession of reliable transportation to manage quick office errands and city office visits.

Preferred Qualifications & Experience

• Prior administrative experience within an accounting or bookkeeping environment.
• Previous experience in job-cost accounting within the construction industry.
• Verbal and written fluency in Spanish.
• Existing familiarity with Sage 100c, Workforce, Housecall Pro, or QuickBooks.

Compensation & Benefits

• Competitive hourly compensation with opportunities for quarterly performance raises.
• Comprehensive health, dental, and vision insurance coverage.
• Retirement savings plan via a 401k with company matching contributions.
• Generous paid time off package including both vacation and sick pay.
• Structured, paid technical training for specialized construction and accounting software.

About Us

Mission City Construction Inc. is a Santa Clara-based design-build firm specializing in residential and commercial projects across the Bay Area. Our commitment to quality and innovation is matched only by our dedication to team development and client satisfaction. We foster a collaborative, family-oriented environment where professionals can build lasting careers and lead with impact. Discover more at missioncityinc.com.

Mission City Construction Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.