Project Administrator

Coastline Construction Group Inc

San Diego (CA)

On-site

USD 65,000 - 80,000

Full time

14 days+

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Benefits offered by this job

401(k) with company matching

Paid time off

Collaborative work environment

Job summary

A premier residential construction firm in San Diego, CA, is seeking a Project Administrator to support project teams from design through completion. The role requires strong time management, attention to detail, and proficiency with construction software and AI tools. Offering a competitive salary of $65,000 - $80,000 annually and opportunities for professional growth.

Qualifications

2-4 years of experience in construction administration or similar role.
Proficiency in using AI tools such as Google Gemini or ChatGPT.
Experience in residential construction cost estimating.

Responsibilities

Review construction documents and project plans.
Prepare detailed scopes of work and cost estimates.
Coordinate with architects, subcontractors, and clients throughout the project.

Skills

Time management

Attention to detail

Communication skills

Education

High school diploma

Bachelor's degree in Construction Management, Business, or related field

Tools

Excel

Google Sheets

Bluebeam

Job description

Coastline Construction Group is a premier residential general contractor specializing in high-end residential remodels, accessory dwelling units (ADUs), and custom homes. We pride ourselves on delivering exceptional craftsmanship and innovative construction solutions for discerning clients throughout San Diego.

Position Overview

Project Administrator

Coastline Construction Group

San Diego, CA | Full-Time

About Coastline Construction Group

Position Overview

We are seeking a detail-oriented Project Administrator to join our growing team. This role is perfect for someone who thrives in a fast-paced construction environment and is excited about leveraging technology and automation to streamline business processes. The ideal candidate will support our project teams from initial design through project completion while helping us implement cutting-edge tools and AI solutions.

Key ResponsibilitiesProject Management & Coordination

Review construction documents and residential project plans
Prepare detailed scopes of work and cost estimates using electronic takeoff software
Create comprehensive client proposals and presentations
Coordinate material selections with designers, clients, and suppliers
Ensure timely material delivery to maintain production schedules
Track and allocate client selection costs accurately to individual projects
Coordinate with architects, structural engineers, and interior designers during design phases
Facilitate smooth handoffs from design to production phases

Vendor & Subcontractor Management

Solicit and manage bid requests from vendors and suppliers
Maintain current vendor and subcontractor documentation, including insurance certificates and agreements
Verify subcontractor licensing compliance and good standing
Update and maintain accurate pricing databases for vendors and subcontractors
Negotiate optimal pricing and terms with suppliers

Process Improvement & Technology Integration

Collaborate with ownership to develop AI-powered cost estimating processes
Document and optimize business processes across design, pre-construction, and production phases
Implement automation tools to increase efficiency and accuracy
Research and recommend new technologies to enhance operations

Project Administration

Perform minor office administration tasks including mail processing and document management
Coordinate with bookkeeping team for accurate cost categorization

Additional Responsibilities

Support marketing initiatives as business needs require

Required Qualifications

High school diploma required; Bachelor's degree in Construction Management, Business, or related field preferred
2-4 years of experience in construction administration or similar role
Excellent time management and multitasking abilities with strong prioritization skills
Exceptional attention to detail and problem-solving capabilities
Outstanding written and verbal communication skills
Proficiency in Excel or Google Sheets
Comfortable using AI tools such as Google Gemini or ChatGPT
Experience in residential construction cost estimating (remodels, custom homes, or ADUs)
Proficiency with Bluebeam or similar construction software
Ability to learn new technologies quickly and independently
Must be able to reliably commute to our San Diego office location

Preferred Qualifications

Experience with Google Workspace applications
Experience with construction management platforms (JobTread, BuilderTrend, Co-Construct, or similar)
Knowledge of Zapier, n8n, or other automation platforms
Background in construction or related field

Physical Requirements

Ability to sit at a computer for extended periods
Occasionally lift up to 25 pounds
Ability to perform office-based tasks with standard office equipment

What We Offer

Competitive salary: $65,000 - $80,000 annually
401(k) with company matching
Paid time off
Monday through Friday schedule
Opportunities for professional growth and advancement
Collaborative work environment with cutting-edge technology
Chance to work on high-quality, prestigious residential projects

Work Environment

This is an on-site position located at our San Diego office (8144 Miramar Road, San Diego, CA 92126). Candidates must be able to reliably commute to this location or be willing to relocate before starting work. Travel is local only and minimal.

Additional Information

Background check required upon offer of employment

Growth Opportunities

We actively encourage innovation and process improvement. Candidates who successfully automate portions of their responsibilities and demonstrate initiative in implementing new technologies will have opportunities for advancement within our organization.

To Apply: Please submit your resume along with a brief cover letter highlighting your relevant experience and interest in construction technology.

Coastline Construction Group is an equal opportunity employer committed to creating an inclusive environment for all employees. We welcome applications from qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Seniority level