Project Coordinator

P2S; San Diego (CA); On-site; USD 41,000 - 47,000; Full time

Job summary

P2S in San Diego, CA seeks a Project Coordinator to join our in-office team and support the project management group across design and construction. This full-time role offers growth in the AEC industry and requires strong organization and 2–4+ years of experience.

The position entails coordinating, administering contracts, managing documents, and assisting with daily office operations while maintaining high standards of accuracy and client service.

Qualifications

• 2–4+ years in project coordination or construction administration.
• Strong MS Office proficiency (Projects, Outlook, Excel, Word).
• Excellent written and verbal communication with high accuracy.
• Able to work independently in a fast-paced environment and meet deadlines.
• Reliable, accountable, and able to manage multiple priorities.

Responsibilities

• Support project managers from start to end across design and construction phases.
• Route RFIs/submittals to team using Newforma or project platforms.
• Maintain logs, monitor items, and follow up for timely client responses.
• Format specifications and reports per client requirements.
• Distribute weekly task reports and support contract administration and file maintenance.
• Prepare/edit subconsultant agreements using DocuSign; keep project files organized.
• Coordinate office administration and facilities as needed.

Skills

Microsoft Office

Communication

Organization

Independent work

Multitasking

Education

High school diploma

Associate/Bachelor preferred

Tools

Newforma

DocuSign

Deltek Vantagepoint

Procore

Autodesk

Bluebeam Studio

e-Builder

Job description

Employment Type: Full-Time

Schedule: In Office, Monday–Friday

Salary Range: $30.00 – $34.00 per hour (dependent on experience). This role is also eligible for an annual performance‑based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

Level: Mid

Location: La Jolla, San Diego, CA

About the Role

P2S is an award-winning engineering firm, recognized as a “Best Place to Work” for 15 consecutive years. We have an exciting opportunity for a Project Coordinator to join our San Diego, CA office, providing construction administration support across our project management team.

This is a great opportunity for a Project Coordinator with 2-4+ years of experience who is highly organized, detail-oriented, and looking to build a career in the AEC industry.

General Responsibilities

The Project Coordinator will primarily support project managers by providing project coordination, construction administration, and contract support across multiple concurrent projects. A smaller portion of the position will also be responsible for supporting the day‑to‑day office administration and facilities needs of the San Diego office.

Key Responsibilities

Project Coordination Duties

• Support project managers from the start of a project through the end which includes all phases of the design and construction process
• Route RFIs and submittals to the appropriate project managers, engineers, and designers using Newforma or project‑specific construction management platforms
• Maintain RFI and submittal logs, monitor outstanding items, and follow up with project teams to support timely responses to clients
• Format project specifications, reports, and other technical documents in accordance with client specific requirements
• Update, maintain, and distribute weekly task reports to project managers as required
• Support contract administration, including document preparation, review, revision, routing, submission, and file maintenance
• Prepare review, edit, and distribute subconsultant agreements using DocuSign
• Maintain organized and accurate project files, correspondence, contracts, and document management systems
• Communicate with clients, subcontractors, architects, owners, local building departments, site superintendents, and other project partners regarding routine project questions and documentation
• Prioritize and manage incoming and outgoing project correspondence while supporting multiple project managers and competing deadlines

Office Administration Duties

• Serve as a point of contact for the office by greeting visitors, managing incoming calls, coordinating visitor access, and supporting mail, packages, and deliveries
• Help maintain an organized, professional, and well‑stocked office by monitoring common areas and coordinating general office, kitchen, and visitor supplies
• Coordinate meeting rooms, lunch‑and‑learns, vendor visits, maintenance appointments, and other on‑site office activities
• Support employee onboarding and offboarding by preparing workstations, issuing and collecting access cards and parking passes, and coordinating the return of office equipment
• Maintain accurate office records and shared resources, including keys, access cards, visitor information, supply inventories, and field equipment check‑in and check‑out
• Support facilities and workplace safety activities in coordination with building management, IT, vendors, and the Facilities Manager

Experience & Qualifications

Required

• 2-4+ years of experience in project coordination, construction administration, or administrative support within an architecture, engineering, or construction environment
• Intermediate to advanced proficiency in Microsoft Office (Project, Outlook, Excel, and Word)
• Strong professional written and verbal communication skills, with a high level of accuracy and attention to detail
• Ability to work independently in a fast‑paced environment, manage a high volume of assignments and competing priorities, and adapt to changing project needs and deadlines
• Demonstrated reliability, accountability, and follow‑through in meeting commitments and deadlines

Preferred

• Experience with Newforma, Deltek Vantagepoint, DocuSign, or similar project and document management systems
• Experience with construction management software such as Procore, Autodesk, Bluebeam Studio, or e‑Builder
• Customer‑service mindset when working with internal teams, external clients, vendors, and office visitors

Education

• High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, construction management, or a related field preferred

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