Project Coordinator

Sun Country Builders, Inc.; Carlsbad (CA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Sun Country Builders is seeking a highly organized Project Coordinator to support our Project Management team through all construction phases. You will maintain documentation, coordinate subcontractor compliance, track project workflows, and ensure information accuracy.

The ideal candidate is proactive, organized, and thrives in a fast-paced construction environment, collaborating with Project Managers, Project Engineers, subcontractors, and field staff.

Qualifications

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience using Procore and DocuSign.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong follow-up skills and commitment to meeting deadlines.

Responsibilities

• Assist with project startup and closeout procedures under the direction of Project Managers and Project Engineers.
• Maintain project files, documentation, and workflow processes.
• Support daily project administration to ensure timely and accurate completion of tasks.
• Coordinate project documentation and maintain organized electronic filing systems.
• Assist with subcontract buyout processes, including subcontract drafting, processing, tracking, and purchase orders.
• Verify and maintain current subcontractor licenses, contractor licenses, and Certificates of Insurance.
• Track subcontractor compliance documentation throughout each project.
• Process and track submittals, RFIs, and responses from architects, engineers, consultants, and other project partners.
• Upload, organize, maintain, and distribute project drawings, specifications, reports, and other construction documents.
• Maintain drawing revisions, SKs, ASIs, and related project documentation.
• Coordinate document distribution to project teams and subcontractors.
• Assist with maintaining PCO logs and CORs.
• Support PMs/PEs in preparing, distributing, and tracking change orders.
• Compile and organize project closeout documentation.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Problem solving

Multitasking

Education

High school diploma or equivalent

Tools

Procore

DocuSign

MS Office

Job description

Pay Range: 65,000-85,000
Location: Carlsbad, CA
Company: Sun Country Builders
Employment Type: Full-time, Exempt
Reports to: Director of Construction

About Sun Country Builders

Sun Country Builders is an award-winning builder of affordable multi-family homes. We believe in meaningful relationships with our employees, clients and vendors. Many of Sun Country’s employees have been with the company for years. Our company culture fosters personal responsibility and offers ongoing growth and long-term career opportunities.

We have a competitive compensation and benefits package and an excellent supportive work environment. We are looking for those who believe and work within our values of humility, gratitude, determined, hardworking, always learning and caring. Come join the team!

Recently named Elite Best & Brightest Companies to Work for in San Diego and Nationwide.

Position Overview

Sun Country Builders is seeking a highly organized and detail-oriented Project Coordinator to support our Project Management team throughout all phases of construction. This position plays an essential role in maintaining project documentation, coordinating subcontractor compliance, tracking project workflows, and ensuring project information is accurate and up to date.

The ideal candidate is proactive, organized, and enjoys working in a fast-paced construction environment while collaborating with Project Managers, Project Engineers, subcontractors, and field personnel.

Key Responsibilities

Project Administration

• Assist with project startup and closeout procedures under the direction of Project Managers and Project Engineers
• Maintain project files, documentation, and workflow processes
• Support daily project administration to ensure timely and accurate completion of tasks
• Coordinate project documentation and maintain organized electronic filing systems

Subcontractor Administration

• Assist with subcontract buyout processes, including subcontract drafting, processing, tracking, and purchase orders
• Verify and maintain current subcontractor business licenses, contractor licenses, and Certificates of Insurance
• Track subcontractor compliance documentation throughout each project

Document Control

• Process and track submittals, Requests for Information (RFIs), and responses from architects, engineers, consultants, and other project partners
• Upload, organize, maintain, and distribute project drawings, specifications, reports, and other construction documents
• Maintain drawing revisions, sketches (SKs), Architect's Supplemental Instructions (ASIs), and related project documentation
• Coordinate document distribution to project teams and subcontractors

Change Management & Project Support

• Assist with maintaining Potential Change Order (PCO) logs and Change Order Requests (CORs)
• Support Project Managers and Project Engineers in preparing, distributing, and tracking subcontract and owner change orders
• Compile and organize project closeout documentation
• Assist with miscellaneous project coordination tasks to support project schedules and overall project success

Required Qualifications

• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Experience using Procore and DocuSign
• Strong organizational and document management skills
• Excellent verbal and written communication skills
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Strong follow-up skills and commitment to meeting deadlines

Preferred Qualifications

• Experience supporting Project Managers on multi-family construction projects
• Familiarity with project scheduling and cost control processes
• Knowledge of subcontract administration and change management
• OSHA 10 or OSHA 30 certification is a plus

Education Requirements

• High school diploma or equivalent required

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Frequent use of hands and fingers for data entry and document handling
• Ability to communicate effectively in person, via phone, and through email
• Occasionally required to stand, walk, bend, or reach
• Ability to lift up to 15 pounds occasionally

Why Join Us?

At SCB, we believe in taking care of our employees both at work and beyond. That's why we offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance. Our benefits include medical, dental, vision, and life insurance; paid time off; mental health resources; pet insurance; long-term disability coverage; 401(k) with company matching; paid volunteer time off; tuition reimbursement; and an employee discount program.

At Sun Country Builders, we are not just building homes—we're building careers. Join a supportive, award-winning team that values your growth, respects your time, and celebrates your contributions.

Equal Opportunity Employer, including disabled and veterans.