Project Coordinator

Affiliated Engineers, Inc.; Portland (OR); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Affiliated Engineers, Inc. in Portland seeks a Project Coordinator to support project delivery and office operations. You will assist with day-to-day tasks, coordinate with project teams and manage office logistics to ensure a smooth, efficient environment.

The role emphasizes strong organizational and communication skills, plus proficiency in Microsoft Office. You will contribute to a welcoming Portland office culture and help meet client needs across projects.

Qualifications

• Associate degree required or equivalent experience.
• 1 year of experience in a professional office environment.
• Proficiency with Microsoft Office products (Word, Excel, Outlook).
• General understanding of project management preferred.

Responsibilities

• Assist in maintaining an organized, welcoming office environment.
• Support project delivery and day-to-day operations per AEI policies.
• Manage office supplies and vendor relations.
• Process expense reports and provide administrative support to office management.
• Collaborate with internal and client project teams as needed.

Skills

Multitasking

Organizational skills

Communication

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

As a Project Coordinator in our Portland office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Work Schedule:

3-4 days per week in office with flexibility to come in any day if needed for specific projects.

Here's why we need you:

In this role, you will be responsible for activities that contribute to timely, high quality and efficient project execution while helping to maintain an organized, welcoming, and well-functioning office. You will work closely with internal and external (client) project team members to support project delivery and day-to-day office operations in accordance with AEI policies and standardsand provide support for the day-to-day operations of the Portland office including managing office supplies, vendor relations, expense reports, and administrative support to office management.

Expertise of our most successful Project Coordinator:

• Associates degree in related field or equivalent experience required. Bachelor's degree in related field preferred.
• 1-year experience in a professional office environment. Previous experience working in the professional services industry is ideal.
• Proficiency in Microsoft Office products.
• General understanding of project management preferred.

Effective skills to help you flourish:

• Ability to juggle multiple demands. Strong attention to detail, excellent organizational skills and flexibility to adjust to shifting priorities and deadlines that may occur on a daily basis.
• Proactive in resolving issues.
• Strong spoken and written communication skills.
• Quick technical comprehension and motivation focused on client outcomes.
• Able to effectively prioritize multiple tasks.
• Effective working individually and within team environments.