Project Assistant

Affiliated Engineers, Inc.; Los Angeles (CA); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Flexible schedule

Mentorship opportunities

Professional development

Job summary

Affiliated Engineers, Inc. (AEI) in Pasadena is seeking a part-time Project Assistant to support energy-efficient building projects and client coordination. The role focuses on administrative tasks, scheduling, and document management to enable timely project execution.

You will work with a project coordinator and internal teams, handling communications, file organization, and meeting preparation in a fast-paced, collaborative environment.

Qualifications

• Associates degree or commensurate experience.
• Proficiency in Microsoft Office applications.
• Strong written and verbal communication skills.

Responsibilities

• Support project coordination and administrative tasks for multiple projects.
• Assist with scheduling, document management, and meeting preparation.
• Coordinate with internal teams and external clients to facilitate timely project delivery.

Skills

Microsoft Office proficiency

Verbal & written communication

Education

Associate degree

Job description

Join a Team Where Engineering Excellence Drives Opportunity

At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we’ve supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 1000 professionals across 23 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors.

From elevating patient care in Mayo Clinic’s world-class hospitals to enabling discovery in high-containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility.

AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work.

At AEI, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As a Project Assistant in our Pasadena office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Job Type

Part‑time, limited‑term employment for an initial three‑month period, with the possibility of extension depending on business needs and departmental requirements.

Work Schedule

24 hours per week on‑site, Monday through Wednesday. The expected schedule is three 8‑hour workdays, preferably starting at 8:00 AM. Start and end times may be adjusted to meet business and departmental needs.

Why We Need You

In this role, you will be responsible for activities that support timely, high-quality, and efficient project execution across projects of various sizes, scopes, and complexities. You will work closely with a project coordinator and with internal and external team members, including clients. You’ll handle administrative tasks in line with AEI’s policies and standards.

Minimum Qualifications

• Associates degree or commensurate experience.


• Proficiency in Microsoft Office applications.

Additional Required Knowledge And Skills

• Excellent verbal and written communication skills, with the ability to communicate clearly, professionally, and effectively with both internal and external contacts.


• Strong organization and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast‑paced work environment.


• Ability to effectively prioritize and manage multiple tasks while maintaining accuracy and attention to detail.


• Strong collaboration and interpersonal skills, with the ability to work effectively with team members and coordinate with individuals across all levels of the organization.


• Ability to build and maintain professional working relationships with internal teams, clients, vendors, consultants, and other external contacts.


• Ability to adapt to changing priorities and respond effectively to the evolving needs of the office and department.


• Demonstrated ability to contribute to a collaborative, fast‑paced work environment where timely communication, teamwork, and follow‑through are essential.

When You Work Here, You Can Expect

• A flexible, collaborative environment where your well‑being matters—because your best work happens when you’re supported.


• Real opportunities to grow—through mentorship, professional development programs, and exposure to high‑impact projects across disciplines.


• To collaborate with inspiring teammates who challenge the status quo, foster innovation, and pave the way for future leaders.

AEI is proud to be an EEO/AA Employer/Vet/Disabled.