Project Assistant

Affiliated Engineers, Inc; Los Angeles (CA); On-site; USD 42,981,000 - 55,104,000; Part time

Job summary

Affiliated Engineers, Inc. in Pasadena seeks a Project Assistant to support timely, high-quality project execution across diverse projects. You will work with a project coordinator and internal/external team members, including clients, handling administrative tasks per AEI standards.

The role is part-time, limited-term for an initial three-month period, with 24 hours per week on-site, typically Monday through Wednesday, starting around 8:00 AM.

Qualifications

• Associates degree or commensurate experience.
• Proficiency in Microsoft Office applications.
• Excellent verbal and written communication.
• Strong organization and time management.
• Ability to prioritize and manage multiple tasks.
• Strong collaboration and interpersonal skills.
• Ability to adapt to changing priorities.

Responsibilities

• Support timely, high-quality project execution across diverse projects.
• Coordinate with a project coordinator and with internal/external team members, including clients.
• Handle administrative tasks in line with AEI policies and standards.

Skills

Communication

Organization

Time management

Multitasking

Collaboration

Attention to detail

Education

Associates degree or commensurate experience

Tools

MS Office

Job description

As a Project Assistant in our Pasadena office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Job Type:

Part-time, limited-term employment for an initial three-month period, with the possibility of extension depending on business needs and departmental requirements.

Work Schedule:

24 hours per week on-site, Monday through Wednesday. The expected schedule is three 8-hour workdays, preferably starting at 8:00 AM. Start and end times may be adjusted to meet business and departmental needs.

Why We Need You:

In this role, you will be responsible for activities that support timely, high-quality, and efficient project execution across projects of various sizes, scopes, and complexities. You will work closely with a project coordinator and with internal and external team members, including clients. You’ll handle administrative tasks in line with AEI's policies and standards.

Minimum Qualifications:

• Associates degree or commensurate experience.
• Proficiency in Microsoft Office applications.

Additional Required Knowledge and Skills:

• Excellent verbal and written communication skills, with the ability to communicate clearly, professionally, and effectively with both internal and external contacts.
• Strong organization and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced work environment.
• Ability to effectively prioritize and manage multiple tasks while maintaining accuracy and attention to detail.
• Strong collaboration and interpersonal skills, with the ability to work effectively with team members and coordinate with individuals across all levels of the organization.
• Ability to build and maintain professional working relationships with internal teams, clients, vendors, consultants, and other external contacts.
• Ability to adapt to changing priorities and respond effectively to the evolving needs of the office and department.
• Demonstrated ability to contribute to a collaborative, fast-paced work environment where timely communication, teamwork, and follow-through are essential.