Project Coordinator

R&B Wholesale Distributors, LLC; Ontario (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

R&B Wholesale Distributors, LLC, a Southern California appliance distributor, seeks a dedicated Project Coordinator to manage schedules, orders, and cross-functional communication across teams. You will coordinate with builders, contractors, and job-site contacts, track progress, and maintain project documentation to ensure on-time completion.

The role emphasizes multi-project prioritization, accuracy, and thorough communication in a fast-paced environment.

Qualifications

• 3 to 5 years of professional work experience.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Proficiency with spreadsheets, business software, and computer systems.
• Experience in construction administration, project coordination, project management support, or a related field preferred.
• Strong verbal and written communication skills.
• Ability to prioritize multiple projects and deadlines in a fast-paced environment.

Responsibilities

• Assist in developing and maintaining project schedules and work breakdown structures.
• Coordinate project activities and ensure tasks are completed according to established timelines.
• Enter and process orders accurately within the company ERP system.
• Verify model numbers, finishes, pricing, and delivery details.
• Track change orders and approved product substitutions.
• Maintain accurate project documentation and records.
• Update project tracking tools, reports, and dashboards.
• Assist with project audits and compliance reviews.
• Serve as a central point of contact for project-related communications.
• Prepare meeting agendas, project updates, and status reports.
• Collaborate with Sales, Purchasing, Warehouse, and Accounting teams.
• Monitor project costs and compare expenditures against approved contracts and budgets.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Prioritization

Tools

ERP system

Microsoft Excel

Project management software

Job description

R&B Wholesale Distributors, LLC is a family-owned appliance distribution company based in Southern California. For over 53 years, we have proudly partnered with builders and contractors, coordinating appliance deliveries for active residential and commercial construction projects throughout the region.

We are seeking a highly organized and detail-oriented Project Coordinator to join our growing team. If you excel at managing multiple priorities, communicating effectively, and keeping projects on track in a fast-paced environment, we encourage you to apply.

The Project Coordinator is responsible for supporting the planning, execution, tracking, and completion of projects. This role coordinates project activities, maintains project documentation, facilitates communication among stakeholders, tracks schedules and action items, and ensures established project processes are followed. The successful candidate will manage a portfolio of active projects while collaborating with multiple departments in a team-oriented environment.

Key Responsibilities

Project Planning & Coordination

• Assist in developing and maintaining project schedules and work breakdown structures.
• Coordinate project activities and ensure tasks are completed according to established timelines.
• Follow up on action items and outstanding project tasks.
• Monitor resource allocation and availability.
• Identify potential scheduling conflicts, risks, and delays.
• Communicate regularly with builders, contractors, and job-site contacts.

Order & Project Management

• Enter and process orders accurately within the company ERP system.
• Verify model numbers, finishes, pricing, and delivery details.
• Track change orders and approved product substitutions.
• Maintain accurate project documentation and records.
• Update project tracking tools, reports, and dashboards.
• Assist with project audits and compliance reviews.
• Serve as a central point of contact for project-related communications.
• Prepare meeting agendas, project updates, and status reports.

Cross-Functional Coordination

• Collaborate with Sales, Purchasing, Warehouse, and Accounting teams.
• Confirm product availability and coordinate delivery schedules with installation crews.
• Communicate project status updates and schedule changes to stakeholders.
• Support purchase order processing, invoicing, and vendor coordination.
• Monitor project costs and compare expenditures against approved contracts and budgets.

Problem Solving & Risk Management

• Identify and proactively resolve project-related issues.
• Maintain organized and up-to-date project files and records.
• Escalate significant issues, risks, and delays to leadership when appropriate.

Qualifications

• 3 to 5 years of professional work experience.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Proficiency with spreadsheets, business software, and computer systems.
• Experience in construction administration, project coordination, project management support, or a related field preferred.
• Strong verbal and written communication skills.
• Ability to prioritize multiple projects and deadlines in a fast-paced environment.

Why Join R&B Wholesale Distributors, LLC?

• Family-owned company with over 53 years of industry experience.
• Stable, growing organization serving leading builders and contractors throughout Southern California.
• Collaborative and team-oriented work environment.
• Opportunity to develop project management and construction industry expertise.

Equal Employment Opportunity Statement

R&B Wholesale Distributors, LLC is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and make employment decisions without regard to race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other protected status in accordance with applicable federal, state, and local laws.