Project Administrator

Pinnacle Recruitment; Bakersfield (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Pinnacle Recruitment is partnering with a Bakersfield-based, family-owned organization to find a Project Administrator to support a busy project management team. This role suits someone who enjoys staying organized, juggling multiple priorities, and keeping projects on track from start to finish.

In this position you will provide essential admin support, coordinate documents and deadlines, and help with reporting and spreadsheet tasks.

Qualifications

• 2+ years of administrative, project coordination, or project administration experience.
• Strong organizational and time management skills.
• Ability to manage multiple projects and shifting priorities in a fast-paced environment.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to Project Managers throughout the lifecycle of multiple projects.
• Coordinate project documentation, schedules, and deadlines.
• Prepare and process purchase orders, change orders, and project-related paperwork.
• Communicate with customers, vendors, subcontractors, and internal departments.
• Maintain accurate project files and ensure documentation is up to date.
• Track project progress and follow up on outstanding items.
• Assist with scheduling deliveries, installations, and project activities.
• Support the team with reporting, spreadsheets, and other administrative tasks as needed.

Skills

Organization

Time management

Multitasking

Microsoft Office

Communication

Tools

Excel

Outlook

Word

Job description

We're partnering with a well-established, family-owned company in Bakersfield to find a Project Administrator to support a busy project management team. This is a great opportunity for someone who enjoys staying organized, managing multiple priorities, and keeping projects on track from start to finish.

Key Responsibilities

• Provide administrative support to Project Managers throughout the lifecycle of multiple projects.
• Coordinate project documentation, schedules, and deadlines.
• Prepare and process purchase orders, change orders, and project-related paperwork.
• Communicate with customers, vendors, subcontractors, and internal departments.
• Maintain accurate project files and ensure documentation is up to date.
• Track project progress and follow up on outstanding items.
• Assist with scheduling deliveries, installations, and project activities.
• Support the team with reporting, spreadsheets, and other administrative tasks as needed.

Qualifications

• 2+ years of administrative, project coordination, or project administration experience.
• Strong organizational and time management skills.
• Ability to manage multiple projects and shifting priorities in a fast-paced environment.
• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to work independently and as part of a team.
• Experience in construction, manufacturing, distribution, or a project-based environment is a plus.

Why You'll Love This Opportunity

• Join a stable, growing, family-owned organization with an excellent reputation.
• Work closely with an experienced project management team.
• Opportunity to build a long-term career with room for growth.
• Collaborative, team-oriented work environment.