Project Coordinator/ Admin Assistant

Jobot; Brea (CA); On-site; USD 65,904,000 - 74,501,000; Full time

Benefits offered by this job

Full Benefits

Health Vision and Dental

Sick Time

Job summary

Jobot is seeking a dynamic Project Coordinator/Admin Assistant to join our team in Brea, CA, on-site. The role focuses on coordinating construction projects, managing submittals, and delivering excellent customer service to clients and manufacturers.

You will work closely with manufacturing and project teams to keep projects on schedule and within budget, handling documentation, estimates, quotes, and client inquiries with precision and professionalism.

Qualifications

• 2+ years of experience in a similar role within the construction industry.
• Proven experience in project coordination and managing submittals.
• Strong customer service skills and professional client communication.

Responsibilities

• Coordinate and manage project activities from inception to completion.
• Prepare and submit accurate project estimates and quotes.
• Manage project submittals and ensure timely submission of documents.

Skills

Project coordination

Customer service

Detail oriented

Time management

Tools

Microsoft Office

Project management software

Job description

Project Coordinator/ Admin Assistant

$23 - $26 per hour | Brea, CA | On-site | Consulting

Leading manufacturer of high-quality commercial kitchen equipment used by restaurants, hotels, and foodservice operations looking for a Inside Sales / Project Coordinator to join their team in Brea, CA.

Our client is a leading manufacturer of high-quality commercial kitchen equipment used by restaurants, hotels, and foodservice operations. They are known for building durable, custom cooking solutions and have a strong reputation for craftsmanship and performance

A bit about us:

Our client is a leading manufacturer of high-quality commercial kitchen equipment used by restaurants, hotels, and foodservice operations. They are known for building durable, custom cooking solutions and have a strong reputation for craftsmanship and performance

Why join us?

• Full Benefits!
• Health, Vision, and Dental
• Sick Time, etc.

Job Details

We are seeking a dynamic, detail-oriented, and dedicated Consulting Project Coordinator/Admin Assistant to join our team in the Construction industry. This is an exciting opportunity to play a crucial role in coordinating our construction projects, and to bring your unique skills to a fast-paced, high-performing team. You will be responsible for managing project submittals, coordinating with manufacturing, providing exceptional customer service, and ensuring that all aspects of our projects are completed on time and within budget. With your keen eye for detail and problem-solving abilities, you will be instrumental in driving our projects to successful completion.

Responsibilities

• Coordinating and managing all project activities from inception to completion.
• Preparing and submitting accurate project estimates and quotes.
• Managing project submittals, ensuring all documents are accurately prepared and submitted on time.
• Coordinating with manufacturing to ensure project materials are ready and available as needed.
• Providing exceptional customer service, acting as the primary point of contact for clients and addressing their needs and concerns promptly and professionally.
• Identifying and resolving project-related issues, using your problem-solving skills to ensure smooth project execution.
• Monitoring project progress, and making adjustments as necessary to ensure projects are completed on time and within budget.
• Maintaining detailed project documentation, ensuring all paperwork is accurately completed and filed correctly.
• Collaborating with other team members, providing support and assistance as needed.

Qualifications

• Minimum of 2 years of experience in a similar role within the construction industry.
• Proven experience in project coordination.
• Demonstrated customer service skills, with the ability to communicate effectively with clients and address their needs promptly and professionally.
• Experience in manufacturing coordination, with a strong understanding of the manufacturing process and materials used in the construction industry.
• Exceptional problem-solving skills, with the ability to identify and resolve project-related issues promptly and effectively.
• Strong attention to detail, with the ability to manage multiple tasks simultaneously and ensure all project documentation is accurately prepared and filed.
• Excellent organizational and time management skills, with the ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office Suite and project management software.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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