Construction Project Coordinator

Bilbro Construction; Escondido (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health/Dental/Life

401(k)

Paid Time Off

Paid Holidays

Job summary

Ideal candidates have 5+ years in construction coordination, strong organizational skills, and experience with MS Office and construction management tools. Travel may be required.

Qualifications

• 5+ years in construction, project coordination, or related field.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines.

Responsibilities

• Assist Project Managers with day-to-day coordination and administration.
• Track project schedules, deadlines, deliverables, and outstanding items.
• Coordinate communication between project managers, field staff, subcontractors, vendors, and clients.
• Prepare and maintain project documentation (contracts, plans, reports, RFIs, submittals, change orders).
• Track purchase orders, invoices, deliveries, and project-related expenses.
• Assist with scheduling inspections, site visits, meetings, and other activities.
• Maintain accurate project files and up-to-date documentation.

Skills

Organizational skills

Time management

Communication

Multitasking

MS Office

Education

Undergraduate degree in engineering or construction management or related field

Tools

Microsoft Word

Excel

Outlook

Construction management software

Job description

About the Role:

We are looking for a highly organized and motivated Construction Project Coordinator to support our project management team and help keep construction projects running smoothly from start to finish.

The ideal candidate is detail oriented, dependable, comfortable working in a fast-paced construction environment, and able to communicate effectively with project managers, field personnel, subcontractors, clients, and vendors.

Key Responsibilities:

• Assist Project Managers with the day-to-day coordination and administration of construction projects.
• Track project schedules, deadlines, deliverables, and outstanding items.
• Coordinate communication between project managers, field staff, subcontractors, vendors, and clients.
• Prepare, organize, and maintain project documentation, including contracts, plans, reports, RFIs, submittals, change orders, and other project records.
• Assist with subcontractor and vendor coordination and follow up on outstanding items.
• Track purchase orders, invoices, deliveries, and project-related expenses.
• Help prepare project reports, meeting agendas, meeting minutes, and progress updates.
• Maintain accurate project files and ensure documentation is organized and up to date.
• Assist with scheduling inspections, site visits, meetings, and other project activities.
• Monitor project action items and follow up with responsible parties to keep work moving forward.
• Support the preparation and processing of change orders, pay applications, and other project paperwork.
• Communicate project updates and potential issues to the appropriate team members.
• Provide general administrative and operational support to the Project Management team.
• Perform other duties as assigned.

Qualifications:

• 5+ years of experience in construction, project coordination, project administration, or a related field preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience with construction management software is a plus.
• Ability to read and understand construction documents and project schedules preferred.
• Ability to work independently while also functioning effectively as part of a team.
• Professional, dependable, and proactive approach to problem-solving.
• Undergraduate degree in engineering, construction management, or related degree, or equivalent experience in a construction-related position.
• The ability to travel with possible short-term relocation, as required.
• The ability to read blueprints.

What We're Looking For:

We're looking for someone who doesn't wait to be told about a problem. The right candidate will be organized, proactive, and willing to follow through to make sure project details don't fall through the cracks.

You should be comfortable picking up the phone, sending follow-ups, coordinating with multiple parties, and keeping Project Managers informed of what's happening.

If you enjoy construction, are naturally organized, and take pride in keeping projects on track, we'd like to hear from you.

Why Join Us?

• Competitive compensation.
• Opportunity for professional growth.
• Collaborative work environment.
• Exposure to a variety of construction projects.
• Opportunity to work closely with experienced Project Managers and field personnel.
• Health/Dental/Life.
• 401(k).
• Paid Time Off.
• Paid Holidays.

Bilbro Construction Company is an Equal Opportunity Employer.