IT Project Coordinator

Massachusetts-School-Building-Authority; Boston (MA); On-site; USD 59,000 - 65,000; Full time

Job summary

Massachusetts School Building Authority is looking for an IT Project Coordinator to partner with IT Project Managers and cross-functional IT teams. You will help plan, execute, and deliver technology projects on time and within scope, gaining hands-on experience in IT project lifecycle management, Agile methodologies, and team coordination.

The role requires 1+ year in IT project coordination or administrative support, with knowledge of Agile, Scrum, Waterfall, and SDLC, plus experience with

Qualifications

• Education: Bachelor’s degree in information technology, Computer Science, Business Administration, or a related field (or equivalent practical experience).
• Experience: 1+ year of IT, project coordination, or administrative experience.
• Knowledge: Basic project management methodologies (Agile, Scrum, Waterfall) and SDLC.

Responsibilities

• Coordinate IT projects with IT Project Managers and cross-functional teams.
• Schedule and facilitate project meetings; capture notes and action items.

Skills

Organizational skills

Written and verbal communication

Prioritization

Proactive problem-solving

Education

Bachelor's degree in IT/CS/Business Admin

Tools

Azure DevOps

MS Project

Jira

Smartsheet

Office 365

Job description

Job Title: IT ProjectCoordinator

Department: Information Technology

ReportsTo: IT Project Manager

FLSA: nonexempt

Grade: 7

Position Summary

We are looking for a highly organized and motivated IT ProjectCoordinator to join our growing team. In this role, you will work closely withthe ITProject Managers and cross-functional IT teams to help plan, execute, and deliver technology projects on time and within scope. This is an excellent opportunity for an emerging professional to gain hands‑on experience in IT project lifecycle management, agile methodologies, and team coordination.

Essential Functions and Responsibilities

• Project Coordination: Work with IT Project Managers andassistin the planning and execution of IT projects, including software development, infrastructure upgrades, and system integrations.

• Meeting Management: Schedule andfacilitateand/orassistwithproject meetings,capture detailed meeting minutes, and distribute action items.

• Documentation: Create,maintain, and update project documentation, including project charters, schedules, status reports, and process flows.

• Task Tracking: Monitorproject progress using project management tools (e.g.,Azure DevOps, MSProject/Planner,Jira) and ensure team members are updating their task statuses.

• Communication: Act as a liaison between theITteam and business stakeholders, ensuring clear communication of project updates, risks, and roadblocks.

• Risk Management: Assistinidentifyingpotential project risks and bottlenecks and help elevate them to senior leadership when necessary.

• Quality Assurance: Support basic testing and QA efforts to ensure project deliverables meet the agreed-upon requirements.

• Other Responsibilities: Performadditionalduties as assigned

Required Education, Experience, and Skills

• Education: Bachelor’s degree ininformation technology, Computer Science, Business Administration, or a related field (or equivalent practical experience).

• Experience: 1+years of experience in an IT, project coordination, or administrative role.

• Methodology Knowledge: Basic understanding ofproject management methodologies (Agile, Scrum, Waterfall) and the Software Development Life Cycle (SDLC).

• Technical Literacy: Comfortable discussing technical concepts with softwaredevelopers, system administrators, and non-technical stakeholders.FamiliaritywithOffice 365 and Microsoft Office software applications, including Excel, Word,PowerPointand Outlook.

• Soft Skills: Exceptional organizational skills, strong written and verbal communication, a proactive problem‑solving mindset, and anability to manage multiple tasks, prioritize effectively, and meet deadlines.

Preferred Education, Experience, and Skills

• Experience using project management software (e.g.,Azure DevOps, MS Project/Planner,Jira,Smartsheet).

• Entry-level certifications such as Certified associate in project management (CAPM), Certified ScrumMaster (CSM), or ITIL Foundations.

• Familiarity with data analysis or basic reporting tools (e.g., Excel/Google Sheets pivot tables).

$58,921 - $64,813 a year

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.