IT Project Coordinator

Massachusetts School Building Authority; Boston (MA); On-site; USD 59,000 - 65,000; Full time

Job summary

Massachusetts School Building Authority is seeking an IT Project Coordinator to join the Information Technology department. You will work with IT Project Managers and cross‑functional teams to plan, execute, and deliver technology projects on time and within scope.

This role offers an opportunity for an emerging professional to gain hands‑on experience in IT project lifecycle management, agile methodologies, and team coordination, while collaborating with software developers and system

Qualifications

• Bachelor's degree in information technology, computer science, business administration, or a related field.
• 1+ year of IT project coordination or administrative experience.
• Basic knowledge of Agile, Scrum, and SDLC.
• Ability to discuss technical concepts with developers and stakeholders.
• Proficiency with Office 365 and MS Office tools (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Project Coordination: Plan and assist in the execution of IT projects with IT Project Managers and cross‑functional teams.
• Meeting Management: Schedule, facilitate meetings, capture minutes, and distribute action items.
• Documentation: Create and maintain project charters, schedules, status reports, and process flows.
• Task Tracking: Monitor progress using tools (Azure DevOps, MS Project/Planner, Jira) and ensure updates.
• Communication: Liaise between IT and business stakeholders; communicate risks and roadblocks.
• Risk Management: Identify risks and bottlenecks; elevate to senior leadership when needed.
• Quality Assurance: Support basic testing to ensure deliverables meet requirements.
• Other Responsibilities: Perform additional duties as assigned.

Skills

IT project coordination

Communication

Organizational skills

Agile basics

SDLC knowledge

Office 365

Stakeholder management

Meeting facilitation

Education

Bachelor's degree (information technology / computer science / business administration)

Tools

Azure DevOps

MS Project/Planner

Jira

Smartsheet

Job description

Job Title: IT ProjectCoordinator

Department: Information Technology

ReportsTo: IT Project Manager

FLSA: nonexempt

Grade: 7

Position Summary

We are looking for a highly organized and motivated IT ProjectCoordinator to join our growing team. In this role, you will work closely withthe ITProject Managers and cross-functional IT teams to help plan, execute, and deliver technology projects on time and within scope. This is an excellent opportunity for an emerging professional to gain hands‑on experience in IT project lifecycle management, agile methodologies, and team coordination.

Essential Functions and Responsibilities

• Project Coordination: Work with IT Project Managers andassistin the planning and execution of IT projects, including software development, infrastructure upgrades, and system integrations.

• Meeting Management: Schedule andfacilitateand/orassistwithproject meetings,capture detailed meeting minutes, and distribute action items.

• Documentation: Create,maintain, and update project documentation, including project charters, schedules, status reports, and process flows.

• Task Tracking: Monitorproject progress using project management tools (e.g.,Azure DevOps, MSProject/Planner,Jira) and ensure team members are updating their task statuses.

• Communication: Act as a liaison between theITteam and business stakeholders, ensuring clear communication of project updates, risks, and roadblocks.

• Risk Management: Assistinidentifyingpotential project risks and bottlenecks and help elevate them to senior leadership when necessary.

• Quality Assurance: Support basic testing and QA efforts to ensure project deliverables meet the agreed-upon requirements.

• Other Responsibilities: Performadditionalduties as assigned

Required Education, Experience, and Skills

• Education: Bachelor’s degree ininformation technology, Computer Science, Business Administration, or a related field (or equivalent practical experience).

• Experience: 1+years of experience in an IT, project coordination, or administrative role.

• Methodology Knowledge: Basic understanding ofproject management methodologies (Agile, Scrum, Waterfall) and the Software Development Life Cycle (SDLC).

• Technical Literacy: Comfortable discussing technical concepts with softwaredevelopers, system administrators, and non-technical stakeholders.FamiliaritywithOffice 365 and Microsoft Office software applications, including Excel, Word,PowerPointand Outlook.

• Soft Skills: Exceptional organizational skills, strong written and verbal communication, a proactive problem‑solving mindset, and anability to manage multiple tasks, prioritize effectively, and meet deadlines.

Preferred Education, Experience, and Skills

• Experience using project management software (e.g.,Azure DevOps, MS Project/Planner,Jira,Smartsheet).

• Entry-level certifications such as Certified associate in project management (CAPM), Certified ScrumMaster (CSM), or ITIL Foundations.

• Familiarity with data analysis or basic reporting tools (e.g., Excel/Google Sheets pivot tables).

$58,921 - $64,813 a year

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.