Project Coordinator

Millis Development & Construction; Missouri City (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Millis Family Of Companies is seeking a Project Coordinator to support Project Managers and field leaders on construction projects. You will help process contracts, purchase orders, submittals, and logs, ensuring timely communication and documentation.

The role emphasizes coordinating with owners, architects, consultants, and subcontractors while maintaining project records and supporting daily administrative tasks. Join a diversified construction team focused on on-site project delivery.

Qualifications

• Excellent verbal and written communication skills are required.
• Strong problem solving and analytical thinking abilities.
• Ability to prioritize and manage multiple tasks concurrently.
• Attention to detail and accuracy in documentation and data.
• Self-motivated with a can-do attitude and reliable work ethic.

Responsibilities

• Assist in drafting and distributing subcontracts and purchase orders.
• Help obtain building permits and related documentation.
• Create submittal logs and request/submission of required submittals timely.
• Maintain project logs and records for clarity and traceability.
• Support budget awareness and routine project reporting.

Skills

Communication

Problem solving

Multitasking

Attention to detail

Self-motivation

Team collaboration

Tools

Microsoft Office Suite

Job description

About Millis Family Of Companies

The Millis Family of Companies was established in 1980 with a commitment to helping clients bring their construction visions to life. Since then, we have expanded our locations and services to better serve the evolving needs of our clients. Our diverse range of companies includes expertise in general contracting, civil construction, commercial landscaping, architectural products, and masonry and fencing.

About Millis Family Of Companies

The Millis Family of Companies was established in 1980 with a commitment to helping clients bring their construction visions to life. Since then, we have expanded our locations and services to better serve the evolving needs of our clients. Our diverse range of companies includes expertise in general contracting, civil construction, commercial landscaping, architectural products, and masonry and fencing.

Job Description

On assigned projects, the Project Coordinator is responsible for assisting the Project Manager and Project Superintendent in the overall delivery of the project, including: the processing and distribution of construction documents, subcontracts and purchase orders, submittals, shop drawings, monthly payment applications, project logs, and other project-related documentation or transactions.

Responsibilities

• Assisting in the drafting and distribution of subcontracts and purchase orders
• Assisting in obtaining required building permits and related documentation
• Assisting in creating submittal logs, requesting and sending required submittals in a timely fashion.
• Assisting in creating and maintaining required project logs and similar project records.
• Being familiar with project budgets and financials and assisting with routine reporting.
• Assisting in processing Change Order Requests from subcontractors and suppliers, and processing Owner/Prime Change Orders
• Assisting in preparing and submitting monthly applications for payment
• Assuring proper and timely communication with all involved parties from project commencement to completion.
• Maintaining file management up to date.
• Other administrative duties as assigned.

Qualifications

• Excellent verbal and written communication skills, problem solving skills, and attention to detail.
• Ability to prioritize and multi-task.
• Self-motivated, strong work ethic and "can-do" attitude
• Working knowledge in Microsoft Office Suite (Outlook, Excel, Word, etc.).
• Basic understanding of the roles and relationships of the project team and stakeholders including Owner, Architect, Consultants, General Contractor, Subcontractor, Suppliers, and code enforcement agencies is advantageous, but previous experience is not required.